Front Office Executive

1 week ago

Andheri East Mumbai Maharashtra, India Insta Intergrated marketing Solutions LLP Full time

**Employee Strength**: 100-300 employees **Job Location** : MUMBAI, Andheri East, Maharashtra **Company Brief**: We are an organization which is a Global player in Exhibitions and Brand Activation solution. We have our manufacturing facilities and offices in India, USA, Germany, Netherland, Belgium, France, Austria, Switzerland and Dubai. Our core competency lies in designing and building environments include exhibitions, trade shows, special events, promotional displays. We have a Global Business Team in Mumbai. This team works on Business Development and Customer Service for customers all over the world. We manage website and digital marketing for all our Global offices. This team work for projects across USA, Europe, India & Middle East. The current opening is in "Insta Integrated Marketing Solutions LLP ". (Service entity for Insta Group) **Website link**: **Front office activities** - To welcome & Assist guest on their arrival at office. - Confirm their purpose of visit and Guide them accordingly. - Attending calls - Receiving, and responding, transferring calls to appropriate departments, providing full information, and support to the caller. - Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) - Maintaining walk inn register and admin registers. **Admin office activities** - Supervising Office Assistant & House Keeping Staff. - Should have all the maintenance staff contact number Organized and in order. - Supervise if the office equipment’s are working in order like fax m/c, printer, PABX system etc. - Vendor management for stationers, travel agents, courier agents, and all allied third-party service providers. - To arrange for food and beverages for the senior management guests & dignitaries, on case to case basis, after seeking the appropriate approval. - Filling papers/bills and important documents. - Order front office supplies and keep inventory of stock **HR office activities** - Coordinate for office events. (Interview Drive, Promotional activities, joining formalities, Send off, Birthdays). - Handling KYC and database Management - Supporting the HR team in the recruitment process as and when required. - Maintains confidentiality at all time of the organization fiscal and personnel related information. **Willingness to take on additional responsibilities as assigned** **Skill Set Required** - Must have good communication skill. - Friendly attitude will be helpful. Good analytical skill is essential. - Good interpersonal skills/Soft Skills Must be flexible with working time. - Should be a quick learner. - Multi-tasking ability. **Job Type**: Permanent Pay: ₹25,000.00 - ₹30,000.00 per month **Benefits**: - Health insurance - Paid sick time Schedule: - Day shift **Education**: - Bachelor's (preferred) **Experience**: - total work: 3 years (preferred) Work Location: In person

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