Office Administrator

**Job Summary**:
We are seeking a highly organized and proactive Admin Executive to ensure the smooth and efficient day-to-day operations of our office. The Admin Executive will be responsible for a wide range of administrative and clerical tasks, providing essential support to the team and contributing to a positive and productive work environment.

**Responsibilities**:

- **Office Management**:

- Overseeing the general upkeep and organization of the office space.
- Ensuring the availability of necessary office supplies and equipment.
- Managing vendor relationships for office-related services (e.g., cleaning, maintenance, stationery).
- Coordinating office repairs and maintenance.
- **Administrative Support**:

- Providing comprehensive administrative support to the team, including managing calendars, scheduling meetings, and making travel arrangements.
- Preparing and formatting documents, presentations, and reports.
- Maintaining organized filing systems, both physical and electronic.
- **Communication and Coordination**:

- Serving as a point of contact for internal and external stakeholders.
- Facilitating effective communication within the team and with other departments.
- Coordinating meetings, preparing agendas, and taking minutes.
- **Record Keeping and Data Entry**:

- Maintaining accurate records and databases.
- Performing data entry tasks as required.
- Ensuring the security and confidentiality of sensitive information.
- **Event and Meeting Coordination**:

- Assisting with the planning and execution of company events, meetings, and workshops.
- Managing logistics, including venue booking, catering, and materials preparation.
- **Travel Arrangements**:

- Arranging travel and accommodation for employees, including booking flights, hotels, and transportation.
- Processing travel expense reports.
- **Procurement Support**:

- Assisting with the procurement of office supplies and equipment, obtaining quotes, and processing purchase orders.
- Maintaining inventory of office assets.
- **Visitor Management**:

- Welcoming visitors and directing them to the appropriate personnel.
- Maintaining a visitor log.
- **Ad-hoc Tasks**:

- Undertaking other administrative and clerical duties as assigned by management.
- Assisting with special projects as needed.

**Qualifications and Skills**:

- **Education**: A high school diploma or equivalent is required; a bachelor's degree in Business Administration or a related field is a plus.
- **Experience**: [Specify number] years of proven experience in an administrative role.
- **Excellent Organizational Skills**: Exceptional ability to organize tasks, prioritize effectively, and manage time efficiently.
- **Strong Communication Skills**: Excellent written and verbal communication skills.
- **Attention to Detail**: High level of accuracy and attention to detail in all tasks.
- **Problem-Solving Skills**: Ability to identify and resolve administrative issues effectively.
- **Proficiency in MS Office Suite**: Strong proficiency in Word, Excel, PowerPoint, and Outlook.
- **Professionalism**: Maintaining a professional demeanor and appearance at all times.
- **Discretion and Confidentiality**: Ability to handle sensitive information with discretion and maintain confidentiality.
- **Interpersonal Skills**: Ability to build positive working relationships with colleagues and external stakeholders.
- **Proactive Approach**: Ability to anticipate needs and take initiative.
- **Adaptability**: Ability to adapt to changing priorities and handle multiple tasks simultaneously.

Pay: ₹10,642.97 - ₹20,000.00 per month

Schedule:

- Day shift

Work Location: In person