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Documentation Executive-operations

2 weeks ago

Noida, India People Pivot Full time

Documentation Executive - Operations (Sea & Air Department)

Experience: Min. 2-5 years

Location: Noida

**Responsibilities**:

- Prepare and process all export and import documentation, ensuring accuracy and compliance

with international trade regulations (Incoterms, customs regulations, etc.).
- Secure and verify all necessary documents from clients, including commercial invoices,

packing lists, certificates of origin, and other relevant documents.
- Liaise with customs authorities for smooth clearance of sea and air shipments.
- Maintain accurate and up-to-date records of all documentation related to shipments.
- Monitor and track shipments to ensure timely and accurate delivery.
- Respond to client queries regarding documentation and customs procedures.
- Assist with pre-alerting and filing of documentation electronically through customs systems

(e.g., ACE, PCS).
- Prepare shipping instructions and other relevant documents for carriers (airlines, shipping

lines, etc.).
- Identify and resolve any discrepancies or errors in documentation to avoid delays.
- Stay updated on changes in trade regulations and customs procedures.
- Work collaboratively with other departments, including Sales, Operations, and Customer

Service.

Qualifications:

- Minimum 2-5 years of experience in freight forwarding or logistics documentation, preferably

in the Sea and Air departments.
- Strong understanding of international trade regulations (Incoterms, customs procedures, etc.).
- Proficient in freight forwarding and logistics terminology.
- Excellent attention to detail and accuracy.
- Strong analytical and problem-solving skills.
- Excellent communication and interpersonal skills, both written and verbal.
- Proficient in MS Office Suite (Word, Excel, PowerPoint) and freight forwarding software

Schedule:

- Day shift

**Experience**:

- import & export Documentation: 2 years (preferred)
- Operations: 2 years (preferred)
- Freight forwarding: 2 years (preferred)

Work Location: In person

**Speak with the employer**

+91 7827527103