Personal Assistant to Chief Executive Officer

5 days ago

Pune, India sphinx-solution Full time

FULL-TIME- (PUNE- )- 2 YEAR EXPERIENCE- *
- **Personal Executive Assistant Job Description **We are looking to hire a methodical personal executive assistant to perform all administrative and clerical duties required by our C-level executives. The personal executive assistant's responsibilities include recording and distributing minutes of meetings, filing reports and other administrative documents, and meeting with important company associates on behalf of our C-level executives. You should also be able to guide and mentor the clerical staff.To be successful as a personal executive assistant, you should demonstrate strong organizational skills and ensure that all meetings run on time. Ultimately, an exceptional personal executive assistant will ensure that C-level executives’ time is maximized by effectively managing their schedules.**Personal Executive Assistant Responsibilities**:

- Screening telephone calls, taking messages and responding to queries.
- Arranging domestic and international flights, transportation, and accommodation for C-level executives.
- Managing C-level executives' personal and business diaries.
- Coordinating meetings, conference calls, and interviews.
- Preparing for board meetings, which includes drafting agendas, gathering and printing all necessary documents, and organizing refreshments.
- Organizing fund-raisers, staff appreciation functions, and other company events.
- Compiling and submitting expense reports to C-level executives.
- Performing personal errands for C-level executives as required.
- Personal Executive Assistant Responsibilities:

- Certification in office administration or management is advantageous.
- Proven experience working as a personal executive assistant.
- Good phone etiquette.
- The ability to multitask.
- Strong planning and organizational skills.
- Excellent communication skills.
- Exceptional customer service skills.
- Detail-oriented.

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