Executive Assistant

JLL supports the Whole You, personally and professionally.

Executive Assistant
Integrated Facilities Management - Work Dynamics, UBS Account APAC

**What this job involves**:
Building great impressions and experience

Our benefits are a good reason to come to JLL.
We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to increase their personal and financial security

Keeping a well-oiled workplace

Provide full executive support directly to senior level management and represent him to the public through personal, telephone, and electronic communication.
Act as the point of contact among executives, employees, clients, and other external partners
Ability to complete work assignments accurately and in a timely manner.
Ability to determine appropriate course of action in more complex situations.
Ability to work independently, exercise creativity, attentive to detail, and maintain a positive attitude.
Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work.
Manage & coordinate executives’ calendars events including set up meetings, conference call, etc.
Make travel and accommodation arrangements, if any.
Rack daily administration works and prepare weekly, monthly, or quarterly reports.
Oversee the performance of other supporting staff.
Coordinating with an administration manager by keeping up with office supply inventory
Take minutes during meetings if required.
Organize and maintain the office filing system.
Work is generally performed during regular work hours but may require extended and/or weekend hours for urgent issues or to meet established timeframes

**Sound like you? To apply, you need to be**:
Knowledgeable and experienced

Bachelor’s degree or higher in Business Administration, administrative assistant or any related fields preferred.
At least 3 years executive/administrative assistant experience directly supporting a Division Head of a large private or public sector firm/ organization.
Work experience as an Executive Assistant, Personal Assistant, or similar role
Excellent computer skills. Proficiency in MS Windows and Office (Word, Excel, PowerPoint, and Outlook)
Ability to prepare presentation materials in a professional format.
Outstanding organizational and time management skills
Has excellent attention to detail, and executes responsibilities with a sense of urgency and follow-through?
Strong English proficiency, TOEIC 650+ preferred.
Excellent verbal and written communications skills in English would be advantage.
Discretion and confidentiality

A positive thinker and strong communicator
Are you a confident, energetic and customer-oriented? Can you interact with stakeholders across all levels? A great match for this job would be someone who has a well-presented, approachable manner as well askills as well as superb written and spoken English communication skills.

Organisational and professional

**What we can do for you**:
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succe