Spare Parts Executive

**Key Responsibilities**:

- **Inventory Management**:

- Maintain accurate records of spare parts inventory and ensure that stock levels are optimal.
- Monitor and control stock levels to avoid shortages or overstocking.
- Perform regular inventory audits and track the movement of spare parts.
- **Procurement & Supplier Coordination**:

- Procure spare parts from vendors and suppliers based on operational requirements.
- Negotiate prices, terms, and delivery timelines with suppliers.
- Establish and maintain good relationships with suppliers to ensure timely and cost-effective procurement.
- **Order Processing**:

- Process spare parts orders and track their status to ensure timely deliveries.
- Coordinate with internal teams (e.g., service engineers, maintenance teams) to understand their spare parts needs.
- **Parts Distribution & Logistics**:

- Coordinate the timely distribution of spare parts to different departments or locations as required.
- Manage the logistics of spare parts deliveries, ensuring proper documentation and adherence to timelines.
- **Record Keeping & Documentation**:

- Maintain accurate records of spare parts purchases, sales, and usage.
- Update the ERP system (or any related system) with new inventory, orders, and deliveries.
- **Quality Control**:

- Ensure that all received spare parts meet quality standards and match the order specifications.
- Address any discrepancies in parts received versus parts ordered.
- **Customer Service & Support**:

- Provide support to internal teams by promptly addressing spare parts requirements.
- Assist in handling customer inquiries related to spare parts availability and delivery status.
- **Reporting & Analysis**:

- Generate regular reports on inventory levels, procurement status, and other relevant metrics.
- Analyze trends in spare parts usage and recommend actions to optimize inventory management.
- **Compliance**:

- Ensure compliance with internal policies and external regulations regarding spare parts management, procurement, and distribution.

**Qualifications**:

- **Education**: Bachelor’s degree in Business Administration, Supply Chain Management, Engineering, or a related field.
- **Experience**: Minimum 2-3 years of experience in spare parts management, inventory control, or procurement.
- **Skills**:

- Strong understanding of spare parts inventory management and procurement processes.
- Proficiency in using inventory management software or ERP systems.
- Strong communication and negotiation skills.
- Excellent organizational and time-management skills.
- Attention to detail and ability to work under pressure.

**Preferred Skills**:

- Knowledge of the automotive or industrial spare parts industry.
- Experience with logistics and supply chain operations.

**Working Conditions**:

- Full-time position.
- Occasional travel to suppliers or other locations as required.
- Work in an office or warehouse environment, depending on the company setup.

This JD can be customized according to your specific business needs and industry.

You said:jd of spare parts executive in 2 wheeler automobile industry ChatGPT said:ChatGPT

Here’s a tailored **Job Description (JD)** for a **Spare Parts Executive** in the **2-Wheeler Automobile Industry**:
**Job Title**: Spare Parts Executive - 2-Wheeler Automobile Industry

**Department**: Spare Parts/Operations
**Location**: [Insert Location]
**Reports To**: Spare Parts Manager / Parts Supervisor

**Job Overview**:
**Key Responsibilities**:

- **Inventory Management**:

- Manage and maintain accurate inventory of 2-wheeler spare parts, ensuring sufficient stock levels to meet demand.
- Monitor stock levels, perform regular audits, and generate reports on stock movements.
- Identify and resolve discrepancies in inventory data (e.g., overstock, stockouts, or slow-moving parts).
- **Procurement & Supplier Coordination**:

- Procure spare parts from trusted suppliers based on inventory requirements and customer demands.
- Build and maintain strong relationships with suppliers to ensure timely delivery of high-quality parts.
- Negotiate pricing, payment terms, and delivery schedules to optimize cost and service levels.
- **Order Processing & Distribution**:

- Process orders for spare parts from service departments, dealers, and customers.
- Ensure timely and accurate dispatch of spare parts to service centers, dealers, and customers.
- Coordinate with logistics teams to track shipments and ensure on-time delivery.
- **Parts Identification & Availability**:

- Assist service teams in identifying the correct parts required for vehicle repairs and maintenance.
- Ensure parts are readily available for service requirements, including urgent or emergency needs.
- **Customer Support & Service**:

- Provide excellent customer service by addressing queries related to spare parts availability, pricing, and delivery status.
- Handle complaints or concerns related to defective or incorrect parts and arrange replacement