Executive Assistant and Office Admin

1 week ago

Bengaluru Karnataka, India AKOI Full time

Key Responsibilities:
Calendar Management: Maintain and organize executive calendars, schedule appointments, and coordinate meetings and conference calls.

Travel Arrangements: Coordinate travel logistics for executives, including flight bookings, hotel accommodations, and itinerary planning.

Meeting Preparation: Prepare meeting agendas, documents, and presentations. Attend meetings to record minutes and follow up on action items.

Information Management: Organize and maintain confidential company information, files, and documents.

Task Prioritization: Assist in prioritizing tasks and managing deadlines for multiple projects and assignments.

Office Management: Oversee day-to-day office operations, including facilities management, vendor coordination, and office supplies inventory management.

Project Support: Provide administrative support for various projects, including research, data analysis, and documentation.

Relationship Building: Cultivate and maintain positive relationships with internal and external stakeholders.

Problem Solving: Handle ad hoc requests and troubleshoot issues as they arise, demonstrating resourcefulness and problem-solving skills.

Event Coordination: Assist in planning and coordinating office events, meetings, and celebrations.

Leadership in Absence of Founders: Assume leadership responsibilities in the absence of founders, providing guidance and support to team members.

Confidentiality: Maintain strict confidentiality of sensitive information and adhere to privacy policies and procedures.

Onboarding Support: Assist in onboarding new employees, including coordinating orientation sessions and preparing necessary documentation.

Document Management: Organize and manage digital and physical documents, ensuring accessibility and accuracy.

Front Desk Support: Provide front desk support, including greeting visitors, answering phone calls, and directing inquiries to appropriate personnel.

IT Coordination: Serve as a liaison between the IT department and staff, coordinating IT support and resolving technical issues.

Office Communication: Facilitate internal communication channels and disseminate relevant information to team members.

Health and Safety Compliance: Ensure compliance with health and safety regulations and implement protocols to maintain a safe working environment.

Visitor Management: Welcome and assist visitors, ensuring a positive experience during their visit to the office.

Qualifications:
Bachelor's degree or equivalent experience.

Proven experience in executive support and office administration.

Excellent communication, interpersonal, and organizational skills.

Proficiency in Microsoft Office Suite and other office software.

**Job Types**: Full-time, Fresher

Pay: ₹15,000.00 - ₹28,116.02 per month

Schedule:

- Day shift
- Fixed shift
- Monday to Friday

**Experience**:

- Microsoft Office: 1 year (preferred)
- total work: 1 year (required)

Work Location: In person

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