Travel Desk Executive

3 days ago

HSR Layout Bengaluru Karnataka, India Vedantu Full time

The Travel Desk Executive is responsible for managing and coordinating travel arrangements

for employees and executives. This role involves booking flights, hotels, transportation, and

other travel-related services. The Travel Desk Executive ensures compliance with the

company's travel policies, maintains travel records, and provides assistance to employees

regarding travel-related queries.

Key Responsibilities:
1. Travel Arrangements:
○ Book domestic and international flights, hotels, car rentals, and other travel

services.

○ Ensure cost-effective travel arrangements within the company’s travel policy.

○ Manage travel itineraries and ensure timely communication of travel details to

employees.

2. Documentation and Compliance:
○ Ensure all travel documentation, including visas, passports, and travel insurance,

are up-to-date and compliant with destination requirements.

○ Maintain records of travel-related documents and expenses for auditing

purposes.

3. Vendor Management:
○ Liaise with travel agencies, airlines, hotels, and other service providers to

negotiate rates and ensure high-quality service.

○ Evaluate and select appropriate travel vendors based on company requirements

and budget.

4. Travel Support:
○ Provide assistance to employees regarding travel-related inquiries and issues.

○ Handle changes, cancellations, and rescheduling of travel plans as needed.

5. Expense Management:
○ Process travel expense reports and ensure timely reimbursement to employees.

○ Monitor travel expenses and provide regular reports to management on travel

costs.

6. Policy Enforcement:
○ Ensure compliance with the company’s travel policy and recommend

improvements to the policy as needed.

○ Educate employees about travel policies and procedures.

7. Customer Service:
○ Deliver excellent customer service to employees, ensuring a positive travel

experience.

○ Address and resolve any travel-related problems or emergencies efficiently.

8. Technology and Tools:
○ Utilize travel management software and online booking tools to streamline the

travel booking process.

○ Keep abreast of new travel technologies and industry trends to enhance the

efficiency of travel services.

Qualifications:

- Bachelor’s degree in Hospitality, Business Administration, or a related field.
- Previous experience in a travel desk role or in the travel industry is highly desirable.
- Proficiency in using travel booking software and online travel tools.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Attention to detail and ability to work under pressure.
- Knowledge of travel regulations, visa requirements, and international travel procedures.

Pay: Up to ₹400,000.00 per year

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)
- Travel Desk Executive: 1 year (preferred)

**Location**:

- HSR Layout, Bengaluru, Karnataka (preferred)

Work Location: In person

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