Department Coordinator

1 week ago

Mumbai Maharashtra, India Framestore Full time

**Framestore is a fast paced, dynamic and fun post-production company producing world-class visual effects for films. We are currently looking for a Department Coordinator for our Mumbai office.**

**The department coordinator works directly with the Department Managers (DMs) to maintain and support the artists/staff within the departments; to provide administrative support to the DMs, Head of Resource and Head of Production Management; to liaise with production and other departments, while sharing and assisting with day-to-day task completion.**

**Reports into the Head of Resource Management.**

**Key Responsibilities**:

- Working closely with the DMs to coordinate the appraisal process (high volume), for example: requesting, collecting, and compiling all feedback, organizing all related paperwork, scheduling appraisal meetings, etc
- Updating the databases (MyStore)
- Organizing and filing confidential documents, in addition to updating spreadsheets
- Dealing with confidential and sensitive information in an appropriate manner
- Coordinating the artists ‘demo-reel’ shot request process
- Support Seating & Moves process
- Organizing meetings: taking notes, and setting up conference and video calls
- Facilitate the smooth running of meetings, ensuring the diaries of all participants are updated and meeting rooms booked; and that the rooms are properly set up (Log-in, open relevant files and media)
- Liaising with HR, Recruitment, Facilities, Finance, Systems, Desktop and VFX departments as required
- Other ad hoc special projects / administrative duties as may reasonably be required
- Diary management for the Department Managers, as required

**Essentials Skills**:

- A thorough understanding of the VFX and CG Pipeline
- 4+ years in VFX/CG companies, in Production/crewing/managing teams
- Previous experience with scheduling crew/projects necessary
- Skilled in Microsoft Excel and Shotgun
- Proficiency with MS Office including Word, Excel, and Powerpoint
- Excellent communication skills
- The ability to work well under pressure
- Reliable and responsible attitude
- Good organizational skills, including efficient time management
- Demonstrable ability to work under own initiative
- Discretion

**Desirable Skills**:

- Previous experience as a coordinator or similar role
- Human Resources studies is a plus

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