Tender Executive

**About AjnaLens**:
AjnaLens is a Human-First Organization. Named after ‘Ajna’, the sixth chakra or the third eye, AjnaLens strives to transform the lives of humans and help them unleash their true potential. The impact-driven startup is on a mission to create a skill-first world with equal economic opportunities by redefining learning and human development.

Over the years, AjnaLens has built state-of-the-art immersive learning solutions to help governments, education institutes and fortune 500 companies in their digital transformation journey.

AjnaLens is trusted by 30+ prestigious clients like the Indian Army, Indian Navy, DRDO, Ministry of Defense, Vedanta, L&T, and Tata Technologies among others.

AjnaLens has filed 20+ patents in augmented reality, virtual reality and allied fields.

**Job Role**: Tender Executive

**Location**:Thane (Work from office)

**Who are we looking for?**

**Top 3 Daily Tasks**:

- Actively manage the tender process, including preparation, review, and submission of tender documents.
- Liaise with internal departments and external stakeholders to gather necessary information and ensure all requirements are met.
- Maintain accurate records of all tender documentation and correspondence.

**Work experience required**:1 to 5 years of work experience

**Top 5 Skills you should possess**:

- Proven experience in managing tender processes and preparing tender documents.
- Strong understanding of procurement regulations and compliance requirements.
- Excellent organizational skills with the ability to manage multiple tasks and meet tight deadlines.
- Exceptional written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and tender management software.

**Qualifications**:

- A bachelor’s degree is a must.
- Alternatively, demonstrated success in relevant professional fields such as procurement, contracts management, or business administration.
- Strong analytical skills with the ability to interpret complex tender requirements and prepare accurate documentation.
- Familiarity with tendering portals and online submission processes.
- Technical proficiency with the ability to troubleshoot and resolve tender-related issues.
- Ability to work independently and collaboratively with colleagues.
- Excellent attention to detail and organizational skills.
- Flexibility in working with new issues, topics, and approaches.

**Responsibilities**:

- Handling & Managing GEM (Government E-Market) & Other related portals.
- Preparing all necessary documents for GEM tender or any other proposal.
- To coordinate, manage & take ownership of the end-to-end proposal and bid management process.
- Searching Tenders online and on various sources various online portals (TENDER TIGER, Tender Alert, GEM PORTAL).
- Reviewing & Studying the Tender Document.
- Details study of tender and shortlisting our standard products.
- Tendering and Cost Estimating
- Tender Bid Documentation (Handling RFQs, RFPs, NIQ) (technical & commercial documents).
- Vetting of Technical, Commercial, Conditions, and legal documents of the project.
- Preparation of Tender Review, synopsis, and Discussion with the seniors.
- Attending Pre-Bid meetings. Handling operation part with purchase team, SCM team for timely delivery of material.
- Delivery completed on schedule.
- Resolving Incident of buyers raised on GEM portal.
- Making EMD, Tender Fees, CA certificates, Solvency Certificates, and other essential instruments, taking approvalfrom Seniors management for smooth submission for tender
- Keeping track of tender openings, Keeping, and maintaining competitor’s analysis.
- After winning and losing bids, follow up for the EMD refunds, making Bank guarantee/security deposits.Preparation list of tenders forwarded to various zone and follow up for the same
- Sending technical bids queries raise letter to tender participated
- Attending Commercial, Technical and Negotiating meetings with the clients.

Join us and be part of an exciting journey in the world of tender management and procurement

**Benefits**:

- Health insurance
- Paid time off
- Provident Fund

Schedule:

- Day shift
- Monday to Friday

Application Question(s):

- Where are you located?
- What is your current & expected CTC?

**Experience**:

- total work: 2 years (required)

Work Location: In person