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Event Coordinator

3 weeks ago

Pathanamthitta, India AISWARYA WHEELS Full time

1. Event Planning:
Meet with clients to discuss event details, goals, and budget.

Create event proposals and timelines based on client requirements.

Coordinate with the team to brainstorm creative themes and ideas.

2. Vendor Coordination:
Communicate with vendors (caterers, decorators, AV teams, etc.) to confirm availability and services.

Negotiate contracts and manage vendor payments.

Ensure timely delivery of supplies and services.

3. Venue Management:
Scout potential venues and conduct site visits.

Book venues and oversee setup and teardown logistics.

Manage seating arrangements and floor plans.

4. Logistics and Coordination:
Create detailed event schedules and checklists.

Arrange transportation and accommodation for guests, if needed.

Ensure permits and legal requirements are met.

5. Budget Management:
Monitor the event budget to avoid overspending.

Track expenses and process invoices.

6. Team Supervision:
Assign tasks to team members and supervise their progress.

Conduct pre-event briefings with staff and volunteers.

7. Client and Guest Communication:
Keep clients updated on event progress.

Respond to guest inquiries or concerns before and during the event.

8. On-Site Management:
Oversee the event setup and ensure everything is in place.

Coordinate event flow, including schedules and activities.

Troubleshoot and resolve issues promptly.

9. Post-Event Duties:
Supervise cleanup and ensure the venue is restored to its original condition.

Collect feedback from clients and attendees.

Prepare post-event reports and analysis.

10. Marketing and Networking:
Build and maintain relationships with clients and vendors for future opportunities.

Pay: ₹15,000.00 - ₹20,000.00 per month

**Benefits**:

- Health insurance
- Paid time off
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Overtime pay
- Performance bonus

Work Location: In person