Secretary

2 hours ago

Mumbai Maharashtra, India Avaada Full time

Employee Type : Vice Chairperson's Office
- Location : Mumbai
- Experience : 5-10 Years

**Key Responsibilities**:
**Administrative Support**:

- Manage the Vice Chairperson’s calendar, schedule appointments, and coordinate meetings.
- Arrange travel itineraries, accommodations, and logistics for business trips.
- Prepare and organize documents, presentations, and reports for meetings and presentations.

**Communication Management**:

- Serve as the primary point of contact for internal and external stakeholders, including clients, partners, and team members.
- Maintain confidentiality and discretion in handling sensitive information and communications.

**Meeting Coordination**:

- Prepare agendas, take minutes, and distribute meeting materials for board meetings, executive meetings, and other gatherings.
- Coordinate logistics for meetings, including room bookings, audiovisual setup, catering arrangements, and attendee confirmations.

**Documentation and Record Keeping**:

- Maintain and organize electronic and physical filing systems, ensuring easy retrieval of documents and records.
- Update and maintain databases, contact lists, and organizational charts.
- Assist in the preparation and distribution of internal and external communications, newsletters, and announcements.

**Educational Qualifications**:
Bachelor’s degree in Business Administration, Office Management, or related field preferred.

**Supporting the Management in their daily operations, administrative tasks, and communications.

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