Executive Assistant

4 days ago

Jaipur Rajasthan, India Fexle Full time

**Role**: Executive Assistant

**Experience**: 5+ Years

**Job Location**: Jaipur

**About us-**

FEXLE- A Xoriant Company is a rapidly growing Salesforce consulting and development company with a strong track record of helping its clients achieve their business goals through Salesforce. FEXLE is known for its commitment to quality and customer satisfaction and its team of experienced and certified Salesforce professionals. It is a great place to work for professionals, looking for a challenging and rewarding opportunity.

**Responsibilities-**
- Manage and maintain complex and dynamic calendars, including scheduling meetings, appointments, and travel arrangements, while proactively anticipating and resolving scheduling conflicts.
- Coordinate domestic and international travel logistics, including booking flights, accommodations, transportation, and preparing detailed itineraries.
- Prepare meeting agendas, presentations, and other materials, ensuring the executive is well-prepared for all meetings. Take and distribute meeting minutes as required.
- Process expense reports, track expenses, and ensure compliance with company policies.
- Assist with special projects as assigned, including research, data collection, and report preparation.
- Maintain strict confidentiality regarding sensitive information and company matters.
- Oversee general office duties, such as ordering supplies, managing mail, and maintaining office organization. May include light reception duties.
- Build and maintain strong relationships with internal and external stakeholders, acting as a professional and courteous representative of the executive and the company.
- Anticipate the executive's needs and proactively address them, ensuring seamless support and efficiency.

**Skills-**
- Proven experience in managing complex calendars, travel arrangements, and expense reports.
- Excellent communication skills (written and verbal) and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills and attention to detail.
- Ability to prioritize tasks and manage multiple projects simultaneously.
- Ability to work independently and as part of a team.
- Discretion and confidentiality are essential.
- Experience in the IT industry is a plus.

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