Admin Executive

**Inventive Software Solutions Pvt. Ltd. (ISSPL) **is a well-established company operating in power utility domain across India. We specialize in Metering, Billing, RMS, MRI analysis for Electricity, Water and Gas domains.

**ISSPL **is looking for various people for the role of Administrator.

**Location**:Noida

**Job Responsibilities Include**:

- Manage daily schedules and appointments for the executive team.
- Support various teams within the organization as needed, including but not limited to Human Resource, finance, and marketing.
- Prepare and edit correspondence, reports, and presentations.
- Overseeing daily operations of the office and managing office supplies and equipment, including ordering and restocking.
- Coordinating maintenance of office premises and equipment.
- Overseeing on-site event setup, coordinate events, meetings, and conferences.
- Take dictation and minutes and accurately enter data.
- Produce reports, presentations and briefs.
- Develop and carry out an efficient documentation and filing system.
- Oversee vendor management for facility services (cleaning & repairs)
- Addressing any issues related to office space, utilities, and safety.
- Liaising with building management
- Prepare and manage departmental budget and monitoring expenses related to administrative functions
- Handling monthly vendor invoices and purchase orders.
- Managing petty cash and expense reports.
- Preparing MMR for Management review.
- Assisting in planning and coordinating projects.
- Monitoring project timelines and deliverables.
- Overseeing all aspects of daily operations of the warehouse/store.
- Maintain optimal inventory levels and ensure stock is adequate and correctly displayed.
- Coordinate with suppliers and vendors to manage inventory orders and deliveries.
- Coordinate with suppliers and logistics to ensure timely replenishment of stock.
- Prepare and analyze operational reports for senior management review.
- Routine visit of stores at project sites/locations.
- Ensuring the guest house rooms and common areas are clean, tidy, and well-maintained.
- Conduct routine inspections of the property to identify maintenance issues.
- Address minor repairs and maintenance tasks at guest house
- Maintain accurate financial records for supplies such as grocery, vegetables, toiletries, linens and cleaning materials.
- Ensuring compliance with legal and regulatory requirements related to office operations.
- Identifying potential risks within administrative processes
- Manage agendas, travel plans and appointments for upper management
- Support bookkeeping and budgeting procedures for the company
- Create and update databases and records for financial information, personnel and other data
- Track and replace office supplies as necessary to avoid interruptions in standard front office procedures
- Submit reports and prepare proposals and presentations as needed.
- Organize, supervise, and coordinate the work of housekeeping personnel on a day-to-day basis.
- Inspect and approve all supply requisitions for the housekeeping department, and to maintain par stock, inventory control, and cost-control procedures for all materials.
- Check the reports filed and the registers maintained.
- Maintain a time logbook for all employees within the department.
- Be responsible for the redecoration and refurbishing of rooms, lobbies, and so on.
- Provide a budget to the management and undertake budget control and forecasting.

**Qualifications and Experience**:

- Minimum graduate with 1-2 years of experience.
- Should have knowledge of Miscrosoft office
- Communication skills should be good (oral / written).
- Should be familiar with ERP / SAP (any tool).
- Monday to Friday
- Casuals.
- Bike compulsory (for males).
- Smart phone is compulsary

Pay: ₹20,000.00 - ₹25,000.00 per month

Schedule:

- Day shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person