Tender Executive

2 days ago

Okhla Industrial Area Phasei Delhi Delhi, India PS Bedi & Company Pvt Ltd. Full time

**Job Title**: Tender Executive - Survey Equipment
**Department**: Sales / Tendering
**Location**: Okhla Phase 1, Delhi

**Job Purpose**:
To manage and execute the entire tendering process for survey instruments, including identifying tender opportunities, preparing documentation, coordinating with internal departments, and ensuring timely submission of tenders as per government/private procurement requirements.

**Key Responsibilities**:

- **Tender Identification & Analysis**:

- Regularly monitor e-portals (GeM, CPPP, E-Tender portals, etc.) for relevant tender opportunities in the survey instruments industry.
- Analyze eligibility, scope, specifications, and terms & conditions of tenders.
- **Tender Documentation & Submission**:

- Prepare and compile technical and commercial bid documents as per tender requirements.
- Coordinate with technical teams for datasheets, product compliance, certifications, and brochures.
- Ensure timely submission of physical and online tenders without errors.
- **Vendor Registration & Compliance**:

- Maintain vendor registrations on government and institutional portals.
- Ensure all documents like ISO certificates, GST, PAN, company profile, turnover certificates, etc., are up-to-date and compliant.
- **Coordination & Communication**:

- Liaise with suppliers, manufacturers, and internal sales/technical teams to gather necessary inputs.
- Communicate clarifications, corrigenda, and changes from tender authorities to concerned stakeholders.
- **Tender Follow-up & Reporting**:

- Track tender status, including participation, result declaration, and contract award.
- Maintain proper filing of tender submissions and records for audits.
- Prepare regular MIS reports related to tenders submitted, won, or lost.
- **Post Tender Activities**:

- Assist in post-tender documentation such as agreements, LoAs, or work orders.
- Coordinate for EMD/BG submission and refunds.

**Key Skills & Competencies**:

- Good understanding of government procurement process and GeM/e-Procurement portals
- Attention to detail and documentation accuracy
- Strong coordination and communication skills
- Proficiency in MS Office (Word, Excel, Outlook)
- Ability to work under pressure and meet deadlines
- Knowledge of survey instruments like Total Stations, DGPS, Theodolites, etc. (preferred)

**Qualifications & Experience**:

- Graduate in any discipline (Science/Engineering preferred)

2-5 years of experience in tendering, preferably in the survey instruments or related technical equipment industry

**Job Types**: Full-time, Permanent, Fresher

Pay: ₹25,000.00 - ₹35,000.00 per month

**Benefits**:

- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift
- Morning shift

Supplemental Pay:

- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- Tender Executive: 2 years (preferred)

Work Location: In person

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