Executive Personal Assistant

_Please read the detailed job description and skill requirements carefully before applying._

Applications are invited from Smart and Dynamic persons for the position of **Executive Personal Assistant **to the Managing Director (MD) of an well established IT and E-Commerce company with country-wide business activities.

**Note**:
**Age Limit for applicants - 35 years**

**Job Location option**:Calcutta (or Mumbai, Delhi NCR)
- **No. of Openings - 2**_

The company provides managed Enterprise software services and is about to commence an E-commerce business activities as well.

Contributions can be made proactively across multiple areas of operations.

**Key responsibilities -**
- Remain involved with all aspects of the MDs work and be responsible for planning, organising, scheduling and subsequently analysing the week to week activities for the MD and provide close and consistent support.
- Schedule and coordinate activities pertaining to day to day business operations.
- Preparing documents and reports for internal meetings within the company, and business meetings with customers.
- Proactively participate in business meetings and presentations, taking minutes of meetings.
- Coordinate business promotion activities and digital marketing / social media initiatives.
- Organising promotional events for company's software products and E-Commerce business activities.
- Coordinate corporate communication.
- Preparing MIS / Analytics Reports by extracting/ exporting relevant data from ERP System in Excel format and using features of Excel.
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**Desired Applicant Profile**

**Education -**

Graduate or Post-graduate degree in Science / Commerce / Technology / Management would be preferred.
- **Note - **_**Relevant experience may be considered in lieu of requisite academic qualifications, in special cases. **_
- So, women without requisite qualifications, but having relevant experience as a PA / PS may also apply._

**Age - Preferably between 20 and 35 years**

**Experience - 2 to 5 years of relevant experience**

Experience of at least 2 years in similar position of Personal Assistant/ Secretary / Executive Assistant would be preferred.

Exceptions can be made in select cases if the profile of the applicant is found suitable for this position.
- _____________

**Desired attributes of the Applicant**

A confident, presentable person with a pleasant personality, who can confidently represent the company in business meetings and corporate events

A mature, critical thinker and reflective person, who can also be an extrovert and adventurous when a challenging situation calls for that, and isn't risk-averse

Self-motivated

Strong time management skills

Ability to work in an organised way with an eye for details

Ability to multitask, prioritize, and work effectively under changing priorities, deadlines, and daily time constraints

Should possess a strong drive for achieving assigned goals within the stipulated time

Trustworthy with ability to manage sensitive, complex, and confidential information

Supportive and sensitive enough to handle this critical role

Ability to be flexible and adapt to change in a growing organization

Should be Physically Fit enough and Mentally Agile to handle this challenging role, which would need one to be alert and proactive

Willing to travel with the Managing Director to other cities for attending important business meetings, promotional events and other official works as and when needed.

**Desired Professional Skills**

Possess good communication skills in written / spoken English.

Must be comfortable giving PowerPoint presentations.

Demonstrated ability to manage multiple tasks in a fast-paced environment under mínimal supervision with a high attention to detail.

Strong interpersonal, analytical and organizational skills.

IT and Computer savvy and well versed with software like Outlook, MS Excel, Word, PowerPoint, Google Apps.

Should be keen to learn new skills and enhance professional capabilities.

**Salary -**

Approximately Rs.20,000/- to Rs.50,000/- per month depending on overall profile, and professional skills.

**Apart from fixed monthly pay, periodic performance linked incentives and allowances **will be offered, which could be substantial for good performers capable of demonstrating a high degree of professionalism and commitment.

Remuneration is negotiable and would be commensurate with experience and capability to add value while working in this important role.

Good contribution would always be rewarded.

**_Transport / House Rent allowance may be offered to deserving applicants._**

**Industry**: IT-Software / Software Services
**Area of Operation** - Enterprise software services.

**About the company**:
Inspira Software Services Pvt. Ltd. is an established and very stable **Software Product company **developing **Cloud based **Enterprise Business Process Automation Software and Mobility Applications over three decades for multiple business fun