Administrative Support

2 weeks ago

Jalandhar Punjab, India WIZE ENTERPRISE Full time

**Job Title: Administrative Support**

**Job Summary**:
Administrative Support professionals play a crucial role in ensuring the smooth and efficient operation of an organization by providing comprehensive administrative assistance to various departments or individuals. They handle a wide range of tasks, including clerical duties, scheduling, communication, and documentation, contributing to the overall productivity and effectiveness of the workplace.

**Responsibilities**:

- **Clerical Duties**:

- Answer and direct phone calls, take messages, and handle correspondence.
- Maintain office supplies and equipment, reorder supplies as needed.
- **Scheduling and Coordination**:

- Schedule appointments, meetings, and conferences.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation.
- Arrange and prepare meeting rooms, equipment, and materials.
- **Data Entry and Documentation**:

- Enter data into databases, spreadsheets, and other digital systems.
- Maintain and update records, files, and databases accurately.
- Prepare and format documents, reports, presentations, and other materials.
- **Communication**:

- Greet visitors and direct them to the appropriate person or department.
- Communicate effectively with internal and external stakeholders.
- Serve as a point of contact for inquiries, providing information and assistance as needed.
- **Administrative Support**:

- Assist with administrative tasks such as filing, copying, scanning, and printing documents.
- Perform basic bookkeeping tasks, such as processing invoices and expense reports.
- Provide support to other departments or team members as required.
- **Organization and Efficiency**:

- Maintain office efficiency by organizing and prioritizing tasks effectively.
- Implement and follow office procedures and policies.
- Identify opportunities for process improvements and suggest solutions.
- **Problem Solving**:

- Address issues and concerns promptly and effectively.
- Troubleshoot problems related to administrative tasks and processes.
- Seek guidance from supervisors or colleagues when necessary.

**Qualifications and Skills**:

- High school diploma or equivalent; additional certification or training in office administration is a plus.
- Proven experience in an administrative support role or similar position.
- Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and other relevant tools.
- Excellent communication skills, both verbal and written.
- Strong organizational and time-management abilities.
- Attention to detail and accuracy in completing tasks.
- Ability to work independently and as part of a team.
- Adaptability and flexibility in handling changing priorities and deadlines.

**Job Types**: Full-time, Fresher

**Salary**: ₹9,958.88 - ₹31,244.32 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Paid sick time

Schedule:

- Day shift
- Morning shift

Supplemental pay types:

- Performance bonus
- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- Hindi (preferred)
- English (preferred)

Work Location: In person

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