Executive Assistant

2 weeks ago

Jaipur Rajasthan, India OM SAI PRIYA & COMPANY Full time

**Job Title**: Executive Assistant

**Location**: on site

**Position Overview**:
We are seeking a highly organized and proactive Executive Assistant to support the [Executive/Leadership team]. This role requires a detail-oriented individual with excellent communication skills, a proactive attitude, and the ability to handle a variety of administrative tasks. The Executive Assistant will manage day-to-day operations, ensure smooth scheduling, and assist with other strategic projects to help the executive team succeed.

**Key Responsibilities**:

- **Calendar & Schedule Management**: Coordinate and manage complex calendars, meetings, and appointments for executives, ensuring efficient time management.
- **Travel Arrangements**: Arrange domestic and international travel, including flights, accommodations, and transportation, while keeping track of itineraries and logistics.
- **Meeting Preparation & Follow-up**: Prepare agendas, meeting materials, and take notes during meetings. Ensure proper follow-up on action items and ensure executives are updated on key developments.
- **Document Management**: Organize and maintain important documents, reports, and records for easy access and reference. Handle confidential and sensitive information with discretion.
- **Event Coordination**: Plan and organize company events, conferences, and team meetings. Assist in organizing special events or presentations for internal or external audiences.
- **Project Support**: Assist with various ad-hoc projects and tasks as directed by executives, including preparing reports, presentations, and other documents.
- **Expense Reporting**: Manage and submit expense reports for executives in a timely and accurate manner.
- **Office Management**: Oversee office operations, including managing office supplies, equipment, and vendor relationships to ensure smooth day-to-day functioning.

**Qualifications**:

- Bachelor’s degree or equivalent work experience preferred.
- 3+ years of experience as an Executive Assistant or in a similar administrative role.
- Exceptional organizational skills and the ability to multitask in a fast-paced environment.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with calendar management tools.
- Ability to maintain a high level of confidentiality and discretion.
- Excellent problem-solving skills and the ability to handle complex situations with a calm, professional demeanor.
- Strong attention to detail and time management skills.
- Ability to work independently and as part of a team.

**Preferred Qualifications**:

- Prior experience supporting C-suite executives or senior leadership.
- Knowledge of the industry or company-specific processes (e.g., finance, technology, healthcare).

Pay: ₹30,000.00 - ₹35,000.00 per month

**Education**:

- Bachelor's (required)

**Experience**:

- Executive Assistant: 3 years (required)

Work Location: In person

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