Event Administrator

6 days ago

Mulund West Mumbai Maharashtra, India Melda HR Services Full time

**Opening for Event Administrator**

Location: [Mulund West & event locations]

**Salary**: up to 1, 00,000/- Per month

No. of opening: 1

**Overview**:
The Event Administrator plays a crucial role in the planning, coordination, and execution of high-profile NGO events. They are responsible for ensuring smooth operations before, during, and after the event, providing administrative support to all involved parties.

**Responsibilities**:
**Pre-Event Planning**:

- Collaborate with event organizers to understand event objectives, target audience, and logistics requirements.
- Assist in the development of event timelines, budgets, and task lists.
- Coordinate with vendors, sponsors, and partners to secure necessary resources and services.
- Manage guest lists, RSVPs, and communications with attendees.
- Arrange transportation, accommodations, and hospitality for VIP guests and speakers.

**Logistics Management**:

- Oversee venue selection, setup, and layout to ensure optimal use of space.
- Coordinate audio-visual, lighting, and technical requirements.
- Arrange catering services and menu selections, considering dietary restrictions and preferences.
- Procure necessary permits, licenses, and insurance for the event.
- Organize signage, branding materials, and promotional items.

**On-Site Coordination**:

- Supervise event staff, volunteers, and security personnel.
- Manage registration/check-in processes and distribute event materials.
- Address any issues or emergencies that arise during the event.
- Ensure compliance with safety regulations and accessibility standards.
- Facilitate communication between different teams and stakeholders.

**Post-Event Evaluation**:

- Collect feedback from attendees, sponsors, and partners.
- Evaluate event success based on predefined metrics and objectives.
- Prepare post-event reports, including financial summaries and lessons learned.
- Assist in post-event follow-up, such as thank-you notes and participant surveys.
- Conduct a debriefing session with the organizing team to identify areas for improvement.

**Qualifications**:

- Bachelor's degree in event management, hospitality, business administration, or related field.
- Proven experience in organizing large-scale events, preferably within the NGO sector.
- Excellent organizational and multitasking abilities, with strong attention to detail.
- Effective communication and interpersonal skills, capable of liaising with diverse stakeholders.
- Proficiency in event planning software, project management tools, and Microsoft Office Suite.
- Ability to remain calm under pressure and resolve issues in a fast-paced environment.
- Flexibility to work irregular hours, including evenings and weekends, as required by event schedules.
- Knowledge of sustainability practices and commitment to promoting social responsibility in event management.

**Salary**: ₹1,000,000.00 - ₹1,200,000.00 per year

Schedule:

- Day shift

**Experience**:

- Events management: 7 years (preferred)

Work Location: In person

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