Project Coordinator

2 weeks ago

Mumbai Maharashtra, India Celebration Event Management Full time

**Key Responsibilities**:

- **Project Planning**: Lead the development and implementation of comprehensive event plans, including timelines, budgets, and resource allocation.
- **Client Management**: Serve as the primary point of contact for clients, understanding their needs, preferences, and objectives to ensure the successful execution of their events.
- **Vendor Coordination**: Source, negotiate with, and manage vendors, including venues, caterers, decorators, and entertainment providers, to secure the necessary services and resources for each event.
- **Logistics Management**: Oversee logístical aspects of events, such as transportation, accommodations, audiovisual equipment, and signage, to ensure seamless execution on the day of the event.
- **Risk Management**: Identify potential risks and develop contingency plans to mitigate them, ensuring the smooth operation of events and addressing any issues that arise promptly.
- **Budget Oversight**: Manage event budgets effectively, tracking expenses, controlling costs, and providing regular financial reports to clients and stakeholders.
- **Quality Assurance**: Maintain high standards of quality and professionalism in all aspects of event planning and execution, striving to exceed client expectations and deliver exceptional experiences.
- **Post-Event Evaluation**: Conduct thorough evaluations of events, soliciting feedback from clients, attendees, and team members to identify areas for improvement and implement lessons learned for future events.
- **Stay Updated**: Keep abreast of industry trends, best practices, and emerging technologies in event management to continuously enhance our services and offerings.

**Qualifications**:

- Bachelor's degree in Event Management, Hospitality, Business Administration, or a related field (preferred).
- Proven experience in event planning and project management, with a minimum of 1 years in a similar role.
- Strong organizational skills and attention to detail, with the ability to manage multiple projects simultaneously under tight deadlines.
- Excellent interpersonal and communication skills, with the ability to build rapport with clients, vendors, and team members.
- Leadership abilities, including the capacity to motivate and inspire a team to achieve collective goals.
- Flexibility to work irregular hours, including evenings, weekends, and holidays, as required by event schedules.
- Creative problem-solving skills and a proactive approach to overcoming challenges.
- Should have a valid passport

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Morning shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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