Document Controller

3 days ago

Raigarh Fort, India Royal HaskoningDHV Full time

**Vacancy Intro**:
Royal HaskoningDHV is an independent international consultancy since 1881, combining engineering, design and consultancy services with software and technology to deliver more added value for clients. Based on our mission _Enhancing Society Together_, we take responsibility for having a positive impact on the world and contributing to the United Nations Sustainable Development Goals. We challenge ourselves and our clients to develop sustainable solutions for issues relating to the built environment, infrastructure and industry. Our more than 6,600 permanent and flexible employees are spread across offices in more than 25 countries worldwide - working together with clients on future-proof solutions.

HaskoningDHV (India) is seeking an experienced and motivated Documents Controller to support our Watervrelated projects in India. The position is Project based in Raigad, Maharashtra.

**What will you do**:

- Efficiently manage and organize a large number of engineering drawings and documents across multiple projects.
- Implement a robust IT-based document management system to handle high-volume workflows effectively.
- Review document submissions by the contractors, consultants, vendors, and subcontractors and ensure adherence to stipulated guidelines for submission, including completeness of the submitted documents.
- Document classification, storage, and archiving of electronic and physical documents
- Coordinate with teams to manage document updates and distribute them effectively.
- Maintain an organized system to ensure documents can be retrieved promptly upon request. Track revisions and maintain accurate version histories to ensure all users have access to the latest documents.
- Collaborate with teams across projects, including contractors, consultants, and engineers, to facilitate seamless document exchange.
- Act as a central point of contact for document-related queries across multiple projects.
- Support team members and stakeholders in accessing required documents efficiently
- Train team members on the proper use of IT-based document management systems.
- Regularly audit the document management system to ensure optimal functionality and data security.
- Utilize advanced features of document management systems to organize and secure large-scale document repositories.
- Troubleshoot system issues and continuously optimize processes for handling multiple projects efficiently.
- Maintain secure storage and archiving systems to ensure the integrity and confidentiality of project documents.
- Regularly update and audit archives to ensure no critical information is lost or misplaced.
- Manage basic secretarial tasks such as scheduling meetings, preparing agendas, and maintaining minutes.
- Handle correspondence and communication between stakeholders, including contractors, consultants, and internal teams.

**Where you will work**:
Raigad, Maharashtra

**What you bring**:

- Graduate in Science/Commerce/Information Management
- Minimum 5 years’ experience in document management and control
- Experience of working on Electronic Document Management on projects for Engineering Consultant/Contractor

**What we offer you**:

- Market competitive salary
- Experience in an employee friendly work culture
- Insurance cover for self and family
- Social Security
- Paid leaves
- Group Profit Sharin

**Are you our new colleague?**:

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