Purchase Executive

Role and Responsibilities
- Understand the purchasing requirements of the company
- Build and maintain good relationships with new and existing suppliers.
- Identify and source new suppliers and vendors
- Maintain (create, modify, delete) data in the ERP, of suppliers and products for every new supplier we source from and product or service that we require first time.
- Prepare and process requisitions and purchase orders for supplies and equipment and send them to the respective supplier or vendor.
- Maintain the communication with all suppliers in both digital and paper.
- Communicates with technical personnel from our company and get approval for buying products / services from new vendors or suppliers.
- Get quotations from at least 3 or more suppliers for all the items being procured for the first time.
- Keep a track of status of suppliers and ensure that the company has proper information about the status to prevent loss or to ensure regular supply in future.
- Negotiate with suppliers for the respective products or services in order to get the best price and quality.
- Communicates with suppliers and ensure that the supplies get where they need to be when they need to be, even when a deadline is tight.
- Checks inventory, tracks how inventory is used, and adjusts purchasing habits in accord with apparent trends
- Ensure that all received invoices are recorded on time with the accounts department.
- Keep a constant check on stock levels and ensure none of the items go empty.
- Keep on changing suppliers as and when required without changing quality in order to ensure constant supply and best price.
- Evaluate bids and make recommendations, based on commercial and technical factors;
- Ensure that the supplier is made aware of the technical requirements of the item or service to be procured.
- Measure and manage the vendor and supplier cost, quality and delivery performance and present reports for all vendors on a monthly or six monthly basis.
- Direct continuous improvement of purchasing processes in line with changing organizational needs and market conditions
- Liaise between suppliers, manufacturers, relevant internal departments and customers;
- Analyze market and delivery systems in order to assess present and future material availability.
- Prepare reports regarding market conditions and merchandise costs and present them to the management every quarter.
- Arrange for disposal of surplus materials.
- Attends conferences to meet potential new suppliers and glean insight from other professionals in the purchasing field
- Produce reports and statistics using computer software;
- Evaluate contracts to ensure compliance with legal requirements and organizational policies
- Introduce performance improvement measures for suppliers and vendors
- Work with relevant departments to manage inventory requirements
- Facilitate timely placement of purchase orders
- Review purchase orders for proper authorization and compliance with organizational policy and procedures
- Develop and manage purchasing budgets and forecasts
- Monitor and reduce purchase variances to meet profit objectives
- Produce regular reports on purchase commitments, costs and delivery performance
- Oversee the operations and daily activities of the purchasing department
- Performance manage, develop and motivate purchasing staff
- Direct continuous improvement of purchasing processes in line with changing organizational needs and market conditions
- Responsibility for the non-conforming materials, rejects and the returns process and implementation of corrective actions with suppliers

**Job Types**: Full-time, Permanent

Pay: ₹200,000.00 - ₹300,000.00 per year

**Benefits**:

- Cell phone reimbursement
- Provident Fund

Schedule:

- Day shift
- Morning shift

Supplemental Pay:

- Yearly bonus

**Experience**:

- total work: 1 year (required)

Work Location: In person