Documentation Coordinator

1 day ago


Vatva Gidc Ahmedabad Gujarat, India Harikrushna Machines Pvt. Ltd. Full time

**Position**: Documentation Coordinator
**Location**: Ahmedabad, Gujarat

**Key Responsibilities**
- Maintain, organize, and control all technical, quality, and project-related documents (manuals, SOPs, drawings, records, certifications, etc.).
- Ensure proper document version control, distribution, and retrieval in compliance with ISO/GMP/ regulatory requirements.
- Coordinate with internal departments (Production, Design, QC, Purchase, Sales, Service, etc.) for document collection and updates.
- Prepare and issue documentation sets for clients (like DQ, IQ, OQ, PQ, FAT/SAT documents, operating manuals, etc.).
- Maintain electronic and hard copy filing systems to ensure traceability and accessibility.
- Monitor document review, approval, and revision cycles in line with company policies.
- Support audits (internal & external) by providing necessary documentation and records.
- Ensure accuracy, completeness, and compliance of all documents before release.
- Assist in preparing customer-related documentation (compliance certificates, regulatory submissions, export-related documentation if required).
- Train and guide team members on document control procedures.

**Skills & Competencies**
- Strong organizational and record-keeping skills with attention to detail.
- Knowledge of document control procedures as per **ISO, GMP, and other quality standards**.
- Proficiency in MS Office (Word, Excel, PowerPoint) and document management software/ERP.
- Good written and verbal communication skills.
- Ability to coordinate across multiple departments and meet deadlines.
- High level of integrity, confidentiality, and accountability.

**Educational Qualification**
- Graduate in **Science/Commerce/Management/Engineering** (preferred background in Documentation, QA, or Administration).
- Additional certification in **Quality/ISO Documentation** will be an added advantage.

**Preferred Experience**
- **2-5 years** of experience in documentation control, preferably in **machinery manufacturing, engineering, or pharma equipment sector**.
- Experience with **ISO audits, GMP documentation, and regulatory requirements** will be preferred.

Pay: ₹20,000.00 - ₹35,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Internet reimbursement
- Leave encashment

Application Question(s):

- Notice Period
- Current CTC
- Expected CTC

Work Location: In person



  • Vatva Gidc, Ahmedabad, Gujarat, India Harikrushna Machines Pvt. Ltd. Full time ₹ 2,80,000 - ₹ 4,20,000 per year

    Position: Documentation CoordinatorLocation: Ahmedabad, GujaratKey ResponsibilitiesMaintain, organize, and control all technical, quality, and project-related documents (manuals, SOPs, drawings, records, certifications, etc.).Ensure proper document version control, distribution, and retrieval in compliance with ISO/GMP/ regulatory requirements.Coordinate...

  • Sales Coordinator

    24 hours ago


    Vatva Gidc, Ahmedabad, Gujarat, India Harikrushna Machines Pvt. Ltd. Full time ₹ 1,80,000 - ₹ 4,20,000 per year

    Coordinate with customers and the sales team to manage inquiries, quotations, and order follow-ups.Prepare and send quotations, proforma invoices, and other sales-related documents accurately and on time.Maintain and update customer records, sales trackers, and reports in coordination with the sales department.Follow up with clients regarding pending...


  • Vatva Gidc, Ahmedabad, Gujarat, India Harikrushna Machines Pvt. Ltd. Full time

    **Key Responsibilities** - **Procurement and Coordination**: Procure raw materials, machine components, and other consumables by coordinating with suppliers and internal teams. - **Vendor Management**: Identify, evaluate, and negotiate with vendors to secure the best pricing, quality, and delivery timelines. Maintain strong vendor relationships. - **Order...

  • Sales Coordinator

    2 weeks ago


    Vatva Gidc, Ahmedabad, Gujarat, India Hexaplast Full time

    **Position - Sales Coordinator** **Qualification - Any Graduate** **Experience - Minimum 1 to 2 Years Of Experience In Domestic Sales** **Gender - Male Most Preferable** Coordinating the **sales** team by managing schedules, filing important documents and communicating relevant information through all medium of conversation. Ensuring the adequacy of...

  • Sales Coordinator

    7 days ago


    Vatva Gidc, Ahmedabad, Gujarat, India Multispan Control Instruments Private Limited Full time

    **Back Office Executive** **Key Responsibilities**: - Prepare accurate quotations based on client needs, ensuring all terms, conditions, and pricing are clearly stated. - Collaborate with sales and other departments to ensure timely and competitive quotations. - Monitor and follow up on outstanding payments to ensure timely invoice settlement. - Resolve...

  • Sales Coordinator

    2 weeks ago


    Vatva Gidc, Ahmedabad, Gujarat, India Achievers Enterprise Full time

    **Job Title**: Sales Coordinator (Female) **Location**: Vatva GIDC, Ahmedabad **Industry**: Sales / Administration / Customer Service **Education & Experience**: - **Qualification**: Any Graduation - **Experience**: 1-2 years in a similar sales coordination or support role **Salary**: - **Up to ₹22,000/month** + **Performance-Based Incentives** We...


  • Ahmedabad, Gujarat, India Ethics Group of Companies Full time

    Organize and maintain documentation for internal and external communications. - Prepare, review, and verify documents for accuracy and completeness. - Coordinate with various departments to collect and compile necessary documentation. - Maintain records in both digital and physical formats. - Assist in preparing reports and filing systems. - Ensure timely...

  • Sales Coordinator

    1 week ago


    Vatva Gidc, Ahmedabad, Gujarat, India sagar powertex private limited Full time ₹ 3,56,429 - ₹ 6,00,000 per year

    We're Hiring – Sales CoordinatorLocation: AhmedabadDepartment: Sales & MarketingOpenings: 2Experience: 0–2 Years (Freshers can apply)Qualification: B.Com / BA / BE Mechanical / Any GraduateReporting To: GMRole OverviewWe are looking for a proactive Sales Coordinator to support our sales operations, create quotations, coordinate with clients, and assist...

  • Sales Coordinator

    2 weeks ago


    Vatva Gidc, Ahmedabad, Gujarat, India Gujarat Construction Company Full time

    Job description Coordinating the **sales** team by managing schedules, filing important documents and communicating relevant information through all medium of conversation. Ensuring the adequacy of **sales**-related equipment or material. Responding to complaints from customers and give after-**sales** support when requested. **Job Types**: Full-time,...

  • Sales Coordinator

    2 weeks ago


    Vatva Gidc, Ahmedabad, Gujarat, India Harikrushna Machines Pvt. Ltd. Full time

    Coordinate with the sales team to process orders and manage client communications. - Prepare and send quotations, invoices, and sales contracts. - Maintain and update customer databases, sales records, and reports. - Respond to client inquiries and provide product information and after-sales support. - Track and follow up on leads, quotations, and delivery...