Documentation Coordinator

4 days ago

Vatva Gidc Ahmedabad Gujarat, India Harikrushna Machines Pvt. Ltd. Full time

**Position**: Documentation Coordinator
**Location**: Ahmedabad, Gujarat

**Key Responsibilities**
- Maintain, organize, and control all technical, quality, and project-related documents (manuals, SOPs, drawings, records, certifications, etc.).
- Ensure proper document version control, distribution, and retrieval in compliance with ISO/GMP/ regulatory requirements.
- Coordinate with internal departments (Production, Design, QC, Purchase, Sales, Service, etc.) for document collection and updates.
- Prepare and issue documentation sets for clients (like DQ, IQ, OQ, PQ, FAT/SAT documents, operating manuals, etc.).
- Maintain electronic and hard copy filing systems to ensure traceability and accessibility.
- Monitor document review, approval, and revision cycles in line with company policies.
- Support audits (internal & external) by providing necessary documentation and records.
- Ensure accuracy, completeness, and compliance of all documents before release.
- Assist in preparing customer-related documentation (compliance certificates, regulatory submissions, export-related documentation if required).
- Train and guide team members on document control procedures.

**Skills & Competencies**
- Strong organizational and record-keeping skills with attention to detail.
- Knowledge of document control procedures as per **ISO, GMP, and other quality standards**.
- Proficiency in MS Office (Word, Excel, PowerPoint) and document management software/ERP.
- Good written and verbal communication skills.
- Ability to coordinate across multiple departments and meet deadlines.
- High level of integrity, confidentiality, and accountability.

**Educational Qualification**
- Graduate in **Science/Commerce/Management/Engineering** (preferred background in Documentation, QA, or Administration).
- Additional certification in **Quality/ISO Documentation** will be an added advantage.

**Preferred Experience**
- **2-5 years** of experience in documentation control, preferably in **machinery manufacturing, engineering, or pharma equipment sector**.
- Experience with **ISO audits, GMP documentation, and regulatory requirements** will be preferred.

Pay: ₹20,000.00 - ₹35,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Internet reimbursement
- Leave encashment

Application Question(s):

- Notice Period
- Current CTC
- Expected CTC

Work Location: In person

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