Executive Assistant/site Coordinator

Join ABC Fitness, the leading technology provider for the fitness industry

Job Description

Job Title: Executive Assistant/Site Administrator, India

Location: Hyderabad, India

Reporting To: General Manager, ABC Fitness

Team Size: Supporting a Centre of 120+ Employees

In Office Availability: 4 days/week

INTRODUCTION:
WHAT YOU’LL DO:
Executive Support:

- Provide high-level administrative support to the General Manager, including managing calendars, scheduling meetings, and handling travel arrangements.
- Prepare agendas, presentations, reports, and minutes for leadership meetings

Office Management:

- Coordinate with internal teams and external vendors to ensure smooth day-to-day operations of the GCC.
- Maintain office supplies, facilities, and logistics for a team of 200+ employees
- Organize company events, town halls, and engagement activities.

Coordination & Communication:

- Act as a liaison between the Centre Head and various internal and external stakeholders.
- Ensure timely follow-ups on key action items and deliverables.
- Collaborate with People, Finance, and IT teams to support onboarding, training, and infrastructure needs.
- Collaborate on culture events and coordination for India office in close collaboration with global culture team and India HR leader.

Data Management & Reporting:

- Maintain and manage confidential records, documents, and databases.
- Track and report key performance indicators (KPIs) and project updates for the centre.
- Prepare dashboards and executive summaries as needed.

Special Projects:

- Support strategic initiatives and ad-hoc projects driven by the Engineering Centre Head.
- Conduct research and provide insights on industry best practices for centre efficiency and employee engagement.

WHAT YOU’LL NEED:

- Minimum bachelor’s degree in business administration, Management, or a related field.
- 6+ years of experience in executive administration, preferably in a global technology or engineering environment.
- Experience supporting senior leadership in a fast-paced, dynamic organization.
- Excellent written and verbal communication skills.
- Strong organizational skills with attention to detail and the ability to manage multiple priorities.
- Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom, Slack).
- Ability to handle confidential information with integrity and discretion.
- High level of professionalism, with a proactive and solution-oriented mindset.

WHAT’S IN IT FOR YOU:

- Purpose led company with a Values focused culture - Best Life, One Team, Growth Mindset
- Time Off - competitive PTO plans with 15 Earned accrued leave, 12 days Sick leave, and 12 days Casual leave per year
- 11 Holidays plus 4 Days of Disconnect - once a quarter, we take a collective breather and enjoy a day off together around the globe. #oneteam
- Group Mediclaim insurance coverage of INR 500,000 for employee + spouse, 2 kids, and parents or parent-in-laws, and including EAP counseling
- Life Insurance and Personal Accident Insurance
- Best Life Perk - we are committed to meeting you wherever you are in your fitness journey with a quarterly reimbursement
- Premium Calm App - enjoy tranquility with a Calm App subscription for you and up to 4 dependents over the age of 16
- Support for working women with financial aid towards crèche facility, ensuring a safe and nurturing environment for their little ones while they focus on their careers.

We’re committed to diversity and passion, and encourage you to apply, even if you don’t demonstrate all the listed skillsets

ABC’S COMMITMENT TO DIVERSITY, EQUALITY, BELONGING AND INCLUSION:
ABOUT ABC:
ABC Fitness (ABC) is the global market leader in providing technology solutions to the fitness Industry. Built on a 40+ year reputation of excellence, ABC helps fitness providers of all sizes and backgrounds to turn their visions into seamless reality. Founded in 1981, ABC helps 40 million+ members globally, processing more than $11B+ in payments each year for 31,000 clubs in 92+ countries. To support our global scale, ABC has expanded our integrated suite to include best-of-breed platforms: Evo, Glofox, Ignite, and Trainerize, as well as other leading solutions.

LI-REMOTE
- If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us_