Administrative Operations Assistant

2 weeks ago

Jaipur, India Shah Gems Full time

**Join Our Efficient Operations Team at Shah Gems**

At Shah Gems, we pride ourselves on our dedication to excellence and innovation in the jewelry manufacturing industry. We are currently seeking an Administrative Operations Assistant to join our team. This role is critical in ensuring smooth coordination across various departments, contributing significantly to our factory’s operational efficiency and success.

**Role Overview**:
The Administrative Operations Assistant is key to maintaining effective communication and coordination within the factory and with external stakeholders. Your role involves managing administrative tasks, handling data entry, overseeing office and manufacturing supplies, collaborating on SOPs, and liaising between production and design teams. This position offers a unique opportunity to be at the heart of our factory operations, directly contributing to the achievement of production goals.

**Key Responsibilities**:

- **Support Management**: Assist Production Floor Manager, Technical Operations Manager, and COO in task and schedule management.
- **Data Entry**: Perform accurate and timely data entry tasks.
- **Supplies Management**: Oversee office and manufacturing supplies, ensuring adequate stock and timely reordering.
- **SOP Collaboration**: Assist in writing and revising SOPs, ensuring they are clear and accurate.
- **Production and Design Liaison**: Document and communicate issues between Production and Design, ensuring efficient resolution.
- **Factory Sample Approval Process**: Facilitate communication during the factory sample approval process.
- **Factory Calendar Management**: Manage and communicate key factory schedule information.

**Essential Qualifications**:

- Must be fluent in spoken and written English
- Strong administrative and organizational skills.
- Excellent communication abilities in both written and verbal forms.
- Proficiency in data entry with a high level of accuracy.
- Ability to multitask and prioritize in a fast-paced environment.
- Keen attention to detail.

**Growth and Impact**:

- Play a central role in the smooth operation of our factory.
- Directly contribute to the efficiency and success of our production processes.
- Engage in a dynamic and challenging work environment.

**Evaluation Process**:
**Application Process**:
Shah Gems is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

**Salary**: From ₹30,000.00 per month

Schedule:

- Day shift

Ability to commute/relocate:

- Jaipur, Rajasthan: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (required)
- Hindi (required)

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