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Admin Executive

2 weeks ago

Bhubaneswar Orissa, India Siddhartha Engineering Limited Full time

**Location**: Bhubaneswar, Odisha (On-site)

**Salary**: ₹20,000 - ₹25,000 per month
**Experience**: 4-5 years (Preference for Ex-Army Servicemen)

**Key Responsibilities**:

- Schedule internal office meetings & events.
- Organise files & docs both digital & physical.
- Conversant with MS Word, Excel & PPT
- Familiarity with office equipment such as fax machines, copiers, and phone systems
- Ability to work well with others and the willingness to assist co-workers and team members as needed
- Maintain various agreements, documents, forms and formats as per pre-defined formats (latest version).
- Maintenance of attendance records and notifying the concerned authorities
- Providing support to other departments and managers.
- Ensure that quality and cost control is maintained in all departments.
- Ensure clean office environment.
- Take initiative in manager’s absence
- Maintain procedures manual to ensure consistent performance of routines
- Arrange essential mail in priority action order for superior
- Check deadlines on incoming requests and put preliminary work in play
- Do phone surveys/inquiries as needed
- routinely re-order department supplies
- Update mail/phone directories
- Office supplies are made available to all
- Information Management Gathering, migrating, storing and distributing information within the company.
- Updating admin related information/data into the MIS
- Providing support to other departments and managers.
- Providing document management
- Providing telecommunication management.
- Assisting the IT team in taking a back-up of data/information as needed.
- Maintain cleanliness of office premise and equipment.
- Ensure that amenities are provided for staff working on night shifts and after office hours as per company policy
- Maintain Office Library and keep inventory and stock of the books and material (with appropriate original library software)
- Maintenance of Office equipment is done as per schedule, contracts are reviewed and renewed as required.
- Record keeping of stationary and providing the same.
- Should have good knowledge of maintaining insurance record,updating ,tracking.

**Requirements**:
✔Proficient in MS Word, Excel & PowerPoint
✔Familiar with office equipment (fax, copier, etc.)
✔ Strong organizational & multitasking skills
✔ Ability to work independently and assist teams

**Shift**: Day Shift | **Must relocate to Bhubaneswar before joining**

**7894189456 / 9078259388**

Pay: ₹20,000.00 - ₹25,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

**Experience**:

- total work: 4 years (preferred)

Work Location: In person