Administrative Assistant for Academic Excellence

**Requirements of Position Classification Description**:
**Position - Administrative Assistant for Academy**

**Recruitment - 1**

**Work Place - Chennai, OMR**

**Summary**

Under general supervision, coordinates, oversees, and/or performs a wide variety of administrative support activities for an academic Director. Assignments may be confidential in nature. Provides and coordinates trainers and office support. Coordinates special events. May serve on a variety of academic committees in a support capacity.

**Duties and Responsibilities**

1. Provides staff and office support for the Director, to include screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries, as appropriate; serves as a primary point of contact and liaison between the office, students, and external constituencies on a range of day-to-day issues.

2. Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facilities; takes minutes, and provides administrative support and follow-up on matters arising from meetings.

3. Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.

4. Schedules and coordinates Director’s appointments and/or travel arrangements, and coordinates and oversees daily office activities.

5. Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.

6. Leads and guides the work of lower graded staff and/or student employees, as appropriate; may participate in training and evaluative sessions.

7. Carries out and coordinates administrative activities associated with academic affairs, such as tenure, contracts and promotion of faculty reporting to the dean.

8. Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.

9. Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.

10. Performs miscellaneous job-related duties as assigned.

**Minimum Job Requirements**
- Preferably Management Graduate; at least 3 years of experience directly related to the duties and responsibilities specified.
- Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

**Knowledge, Skills and Abilities Required**
- Knowledge of planning and scheduling techniques.
- Knowledge of supplies, equipment, and/or services ordering and inventory control.
- Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
- Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise.
- Records maintenance skills.
- Database management skills.
- Skill in organizing resources and establishing priorities.
- Ability to lead and train staff and/or students.
- Word processing and/or data entry skills.
- Ability to create, composes, and edits written materials.
- Knowledge of office management principles and procedures.
- Ability to coordinate and organize meetings and/or special events.
- Knowledge of academic administrative principles and procedures.

**Salary**: ₹8,086.00 - ₹34,661.42 per month

Schedule:

- Day shift

**Speak with the employer**

+91-XXXXXXXXXX