Back Office Executive

2 days ago

Mohali Punjab, India Kalyan Business Solutions Full time

**Job Description -Back Office Executive (Procurement)**

**Location: Mohali, Punjab**

**Role Overview**

We are seeking a detail-oriented Process Associate to provide back-office and administrative support for Australian construction projects. This role is less client-facing and focuses on handling material orders, processing supplier/trade payments, maintaining records, and ensuring accurate documentation of all project-related information.

The Process Associate will ensure smooth and compliant project operations by keeping systems updated and supporting the finance/project teams.

**Key Responsibilities**:
**1. Ordering & Procurement Support**
- Raise and track purchase orders for construction materials.
- Coordinate with suppliers on order confirmations and delivery schedules.
- Maintain an up-to-date order tracker for all projects.

**2. Payments & Invoice Processing**
- Collect and verify supplier/trade invoices against purchase orders and deliveries.
- Prepare payment requests and forward them for approval.
- Maintain logs of pending and completed payments.

**3. Documentation & Record Management**
- Save all project-related documents (plans, invoices, selection sheets, contracts) in the central filing system.
- Ensure document versions are properly labeled and easy to retrieve.
- Support compliance checks by maintaining up-to-date files for audit readiness.

**4. Reporting & Data Entry**
- Prepare weekly dashboards on material order status, payments, and supplier performance.
- Enter and update data in project management tools (Zoho/Asana/Google Sheets).
- Flag discrepancies, delays, or risks to the project manager.

**Qualifications & Skills**
- Education: Graduate in Construction Management / Business Administration / Civil Engineering (preferred).
- Experience: 1-2 years in back-office operations, procurement support, or finance/accounts role (construction sector preferred).
- Strong skills in MS Excel, Google Workspace, Zoho/Asana or similar tools.
- Ability to manage multiple tasks with accuracy and deadlines.
- Strong attention to detail and organizational skills.
- Excellent Communication Skills.

**Job Types**: Full-time, Permanent

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person

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