Back Office Executive

2 weeks ago

Mohali Punjab, India AB and Associates Full time

**Job Title**:Back Office Executive - Legal & Compliance**

**Job Type**: Full-Time | Office-Based

**Location**: Mohali

**Key Responsibilities**:

- Legal Documentation & Paperwork Management - Organize, maintain, and update all legal case files, agreements, contracts, and compliance-related documents.
- Ensure timely retrieval and submission of legal documents when required.
- Maintain a central archive (physical and digital) for all legal and corporate records.
- Verify completeness, accuracy, and compliance of all documentation.
- Coordination & Communication - Act as the first point of contact for legal and compliance-related coordination with lawyers, consultants, clients, government offices, and other stakeholders.
- Schedule and manage appointments, hearings, and meetings for legal representatives or management.
- Provide timely updates to management on pending matters and follow-ups.
- Compliance & Record-Keeping - Maintain updated statutory and regulatory compliance records for the company.
- Track deadlines for filings, renewals, court submissions, and other legal commitments.
- Assist in preparing supporting documents for audits, inspections, and due diligence exercises.
- Back Office Operations - Handle incoming and outgoing correspondence related to legal and compliance matters.
- Prepare and maintain reports, summaries, and trackers for all ongoing matters.
- Support finance and accounts teams with contract-related billing, payment terms, and compliance clauses.
- Ensure confidentiality and security of sensitive legal and commercial information.

**Qualifications & Skills**

**Educational Qualifications**:

- **Bachelor’s Degree in Law (LLB)** - mandatory.
- **Bachelor’s Degree in Commerce (B.Com)** - preferred for understanding commercial and financial aspects of legal documents.

**Experience**:

- 0-3 years of experience in a legal back office, law firm, corporate legal department, or compliance role.
- Fresh graduates with strong internship experience may also apply.

**Skills & Competencies**:

- Strong understanding of basic legal concepts, contract structure, and compliance frameworks.
- Proficiency in MS Office (Word, Excel, PowerPoint) and basic document management tools.
- Excellent organizational skills with high attention to detail.
- Good verbal and written communication skills for stakeholder coordination.
- Ability to handle confidential information with integrity and discretion.
- Strong follow-up and time management abilities.
- Work Environment**:Office-based role** - no remote or field work.
- Regular working hours with occasional extended hours during critical deadlines or hearings.
- Professional and process-driven environment with clear compliance protocols.

**Why Join Us?**
- Opportunity to combine your **legal knowledge** with **commercial acumen**.
- Structured career growth in legal, compliance, and corporate governance.
- Exposure to diverse legal matters, from contracts to compliance filings.
- Supportive team environment with a focus on accuracy, process improvement, and professional ethics.

Pay: ₹15,000.00 - ₹35,000.00 per month

Work Location: In person

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