Administrative Assistant

8 hours ago

New Delhi, India ESRI, Inc. Full time

Overview:
Do you like wearing multiple hats to ensure day-to-day operations run smoothly and efficiently in a fast-paced office environment? At the Esri R&D Center-New Delhi, we are building industry-leading software to make maps, geographic information, and analyses available on any device, anywhere, at any time.

As an administrative assistant, you will use your organizational and problem-solving skills to help our young and growing team of software engineers operate effectively and efficiently. You’ll make sure our center of excellence is running smoothly and help create a pleasant work environment in tune with the office culture and company values. You’ll be able to work independently, coordinating with the leadership team, HR, IT, vendors, and other teams across the globe. With excellent communication skills and an upbeat attitude, you will be at the heart of the team.

**Responsibilities**:

- Oversee day-to-day operations to make our office run efficiently (and be a cool place to work at)
- Serve as liaison between administrative staff in Esri headquarters in the US and provide them with needed reports and information (payroll, accounting, insurance, and more)
- Manage relationships with local vendors, service providers, and landlord; and act as an interface with headquarters
- Assist with travel planning, booking, and expense reporting
- Assist with planning and execution of office events (off-site, team)
- Provide orientation to new staff members and act as the point person for all staff
- Collect and maintain an inventory of office equipment and supplies; verify receipt of supplies and maintain invoice and payment records
- Maintain the condition of the office and arrange for necessary repairs
- Partner with HR in Esri headquarters to maintain office policies as necessary

**Requirements**:

- Proven office management, administrative, or assistant experience, preferably in a software company with 50 or more members
- Excellent time management skills and ability to multi-task and follow-up on multiple projects
- Excellent verbal and written communication skills in English and Hindi
- Strict attention to detail including the ability to maintain a high level of accuracy in preparing and reviewing accounting information
- Bachelor's or master's degree

Recommended Qualifications:

- 2-5 years of experience working in a similar capacity
- Knowledge of human resources policies and procedures

The Company:
Our passion for improving quality of life through geography is at the heart of everything we do. Esri’s geographic information system (GIS) technology inspires and enables governments, universities, and businesses worldwide to save money, lives, and our environment through a deeper understanding of the changing world around them.

Esri is an equal opportunity employer (EOE) and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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