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Accounts/administration Assistant

2 weeks ago

Ghansoli Navi Mumbai Maharashtra, India TRUFIL LIMITED Full time

**Job Summary**

**This Role is a multi-functional role responsible for maintaining financial records, managing office administration, and ensuring implementation and compliance of the Quality Management System. This position requires expertise in accounting principles, ERP/HRMS usage, administrative organization, and audit readiness. The role supports smooth daily operations while helping the laboratory maintain its Quality accreditation and QMS performance**

**Accounting Responsibilities**:

- Record all financial transactions in ERP (sales, purchases, payments, journal entries).
- Maintain accounts payable/receivable, bank reconciliations, and expense monitoring.
- Process payroll, TDS, GST, PF, and ESI with external consultants or internal systems.
- Manage invoice generation and follow-up for client payments.
- Assist in preparing monthly, quarterly, and annual financial statements.

**Administrative Responsibilities**:

- Handle office documentation, facility maintenance, and vendor coordination.
- Track utility payments, licenses, insurance, and company records.
- Maintain employee records, visitor logs, and coordinate staff travel and logistics.
- Monitor attendance using TRUFIL_HRMS and assist with shift/leave management

**QMS Responsibilities**:

- Maintain and Distribute Copies of QMS documentation: Quality Manual, SOPs, records.
- Assist in preparing for internal and external audits, including QMS surveillance/renewals.
- Follow up on audit findings, non-conformities, CAPA records, and documentation updates.
- Coordinate training programs related to QMS, safety, and compliance.
- Maintain master lists of controlled documents and calibration records.**ERP/HRMS System Support**:

- Enter and validate data in ERP modules: Finance, Inventory, HR.
- Generate reports for management review on accounts, attendance, and quality KPIs.
- Coordinate system-based approvals and digital documentation workflows

**Qualifications**
- Bachelor's degree in Accounting, Finance, or a related field.
- Proficiency in accounting software (e.g., QuickBooks, Xero, NetSuite).
- Strong knowledge of accounting principles and Generally Accepted Accounting Principles (GAAP).
- Excellent analytical and problem-solving skills.
- Strong attention to detail and accuracy.
- Excellent organizational and time-management skills.
- Strong communication and interpersonal skills.
- Experience with payroll processing is a plus.
- Experience with CRM software is a plus.

**Job Types**: Full-time, Fresher

Pay: ₹13,000.00 - ₹18,000.00 per month

Schedule:

- Day shift

**Experience**:

- total work: 1 year (preferred)

Work Location: In person