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Admin Front Desk Executive

2 weeks ago

Pune Maharashtra, India Sonovision Aetos-Ortec Group Full time

**Position Title **:Admin Cum Front Desk Executive

**Location **:Pune

**Experience **:1+ Years (Front desk/ Admin)

**Job Summary**:
The Corporate Front Desk Coordinator plays a crucial role in maintaining a professional and welcoming atmosphere for employees, clients, and visitors. This position involves managing the front desk area, handling incoming calls, coordinating office activities, and providing HR & Administrative support to various departments within the organization.

**Key Responsibilities**:

- Reception and Greeting:

- Plan, welcome and greet all stakeholders in a professional and friendly manner.
- Manage the reception area, ensuring it is clean and organized.
- Direct visitors to the appropriate person or department.

**Telephone Management**:

- Answer and transfer incoming calls promptly and professionally.
- Take accurate messages and forward them to the appropriate individuals.
- Maintain and update the company phone directory.

**Mail and Package Handling**:

- Sort and distribute incoming mail and packages.
- Coordinate outgoing mail and packages, including courier services.
- Manage and maintain office supplies, placing orders as needed.

**HR & Administrative Support**:

- Provide general administrative support to various departments as per the instruction from HR Head & Admin Manager.
- Assist with data entry, document preparation and filing as required.
- Schedule and coordinate appointments and meetings.
- Orgsanise the events in the Office as instructed from HR Head.

**Visitor Registration**:

- Ensure all visitors sign in and receive appropriate identification.
- Notify employees of visitor arrivals and ensure they are aware of scheduled appointments.

**Security and Access Control**:

- Monitor and control access to the premises, ensuring security protocols are followed.
- Issue access cards and maintain an updated list of authorized personnel.

**Communication Liaison**:

- Serve as a liaison between HR & Admin to Specific Stakeholders ensuring effective communication.
- Disseminate relevant information to employees as directed.

**Qualifications**:

- Proven experience in a front desk / HR Admin role will be addon.
- Minimum Exp - 1+ in Front desk / Admin.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organizational and multitasking abilities.
- Professional appearance and demeanor.

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)
- Hindi (preferred)
- Marathi (preferred)

Ability to Commute:

- Pune, Maharashtra (required)

Work Location: In person

**Speak with the employer**
+91 9900672602