
Front Office Assistant
2 days ago
**Designation:
- Front Office Executive**
**Working Location:
- CBD Belapur, Navi Mumbai**
**Experience: 2 to 3 yrs**
**Salary: 3 to 3.5 LPA**
**Job Types**:Full-time, Permanent
**Education**:Graduate
**Working Time & Days**:Mon-Fri (9:30 AM - 6 PM), Sat (Half day till 2 PM)
**Language**:English (preferred)
**Working mode**:On-site
**Role & responsibility -**
Reception and Welcome:
- Greet and welcome visitors in a professional and friendly manner.
- Manage incoming calls and direct them to the appropriate person or department.
- Maintain a neat and organized reception area.
Visitor Coordination:
- Register visitors’ entries.
- Ensure that visitors are appropriately informed and directed.
- Manage the issuance of visitor badges.
Communication:
- Provide information to callers and visitors, and address inquiries promptly.
Administrative Support:
- Scheduling of directors’ official meetings
- Assist in various administrative tasks, such as data entry, filing, and document preparation.
- Coordinate with other departments to ensure smooth office operations.
- Coordination Support to HR Department, Accounts & IT Department.
Appointment Scheduling:
- Schedule appointments and maintain calendars for meeting rooms.
- Coordinate meeting logistics, including catering and equipment setup.
Mail and Courier Handling:
- Receive and distribute mail and packages.
- Arrange for courier services as needed.
Maintain Records:
- Keep records of visitors and calls for reference.
- Maintain an updated contact list of employees and external contacts.
Travel Arrangement:
- Employees ticket booking air ticket, hotel bookings and visa documentation for overseas visit of director and employee.
- Tracking of Employee Birthday list and sending greeting cards and arranging gifts if any.
Vendor Management:
- Coordinate with vendors for office supplies and other services.
- Keep track of inventory and order supplies as needed.
**Qualifications and Skills**:
- Bachelor's degree in business administration or a related field.
- Proven experience as a Front Office Executive or similar role.
- Excellent communication and interpersonal skills.
- Proficient in MS Office (Word, Excel, Outlook).
- Ability to multitask and prioritize tasks effectively.
- Strong organizational and time-management skills.
- Professional appearance and demeanor.
- Customer service orientation.
**Job Types**: Full-time, Permanent
**Salary**: ₹300,000.00 - ₹350,000.00 per year
Schedule:
- Day shift
**Education**:
- Bachelor's (preferred)
**Experience**:
- Microsoft Office: 2 years (preferred)
- Front desk: 2 years (preferred)
Work Location: In person
**Speak with the employer**
+91 9324980240
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