Front Office Assistant

2 days ago

Navi Mumbai, India Talent Corner HR Services Private Limited Full time

**Designation:

- Front Office Executive**

**Working Location:

- CBD Belapur, Navi Mumbai**

**Experience: 2 to 3 yrs**

**Salary: 3 to 3.5 LPA**

**Job Types**:Full-time, Permanent

**Education**:Graduate

**Working Time & Days**:Mon-Fri (9:30 AM - 6 PM), Sat (Half day till 2 PM)

**Language**:English (preferred)

**Working mode**:On-site

**Role & responsibility -**

Reception and Welcome:

- Greet and welcome visitors in a professional and friendly manner.
- Manage incoming calls and direct them to the appropriate person or department.
- Maintain a neat and organized reception area.

Visitor Coordination:

- Register visitors’ entries.
- Ensure that visitors are appropriately informed and directed.
- Manage the issuance of visitor badges.

Communication:

- Provide information to callers and visitors, and address inquiries promptly.

Administrative Support:

- Scheduling of directors’ official meetings
- Assist in various administrative tasks, such as data entry, filing, and document preparation.
- Coordinate with other departments to ensure smooth office operations.
- Coordination Support to HR Department, Accounts & IT Department.

Appointment Scheduling:

- Schedule appointments and maintain calendars for meeting rooms.
- Coordinate meeting logistics, including catering and equipment setup.

Mail and Courier Handling:

- Receive and distribute mail and packages.
- Arrange for courier services as needed.

Maintain Records:

- Keep records of visitors and calls for reference.
- Maintain an updated contact list of employees and external contacts.

Travel Arrangement:

- Employees ticket booking air ticket, hotel bookings and visa documentation for overseas visit of director and employee.
- Tracking of Employee Birthday list and sending greeting cards and arranging gifts if any.

Vendor Management:

- Coordinate with vendors for office supplies and other services.
- Keep track of inventory and order supplies as needed.

**Qualifications and Skills**:

- Bachelor's degree in business administration or a related field.
- Proven experience as a Front Office Executive or similar role.
- Excellent communication and interpersonal skills.
- Proficient in MS Office (Word, Excel, Outlook).
- Ability to multitask and prioritize tasks effectively.
- Strong organizational and time-management skills.
- Professional appearance and demeanor.
- Customer service orientation.

**Job Types**: Full-time, Permanent

**Salary**: ₹300,000.00 - ₹350,000.00 per year

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- Microsoft Office: 2 years (preferred)
- Front desk: 2 years (preferred)

Work Location: In person

**Speak with the employer**
+91 9324980240

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