Executive Assistant

3 days ago

Pune, India Arnichem Industries, Solapur Full time

**Executive Assistant**

**Hiring Agency**: Namura HR Consulting

**Hiring Company**: Grapeseed Consultants Pvt Ltd.

**No of Position**: 1

**Company Description**: An investment banking company.

Company Address: No.968/69, S.B.Road, Vallabh Apartments, Flat No. 1, Pune-411016.

**Industry**: Finance

**Schedule**:Day Shift

**Education**: Any Graduate

**Experience**: Minimum 1 to 4 years

**Languages**: Proficient (Read, Write and Speak with fluency) in English, Marathi, Hindi

**CTC Range: Rs 2.2 to 5 Lac per Annum (LPA) with average CTC of Rs 3.0 LPA with average In Hand Salary of Rs 20 to 25 thousand per month (KPM)**

**Major Responsibilities**
- Secretarial Activities like scheduling appointments, taking meeting notes and minutes of the meetings, organizing essential company files.
- Support the marketing leadership team through the organisation and administrative support for various projects
- Screen and direct phone calls and distribute correspondence
- Manage information flow in a timely and accurate manner, act as the point of contact among executives, employees, clients and other external partners
- Manage CXO’s calendars and set up meetings
- Make travel itineraries, bookings, accommodation arrangements etc
- Track daily expenses and prepare weekly, monthly or quarterly reports
- Take minutes during meetings, maintain records, prepare internal and external corporate documents for team members
- Uphold a strict level of confidentiality for certain matters
- Organize and maintain the office filing system
- Handle administrative tasks such as timely payment of electricity bills and other routine payments for rentals, fuel bills, arrangement of stationery

**Key Skills**
- Good verbal and written communication skills in english
- Customer service and relationship-building skills.
- Ability to make travel arrangements
- Negotiation skills, assertiveness.
- Event Management Skills
- Team player
- Planning and organising skills
- Time management skills.
- Attention to details
- Flexible approach
- Willingness to Work from Office
- Ability to put in extra hours whenever required as per work exigencies
- Ability to use tact, discretion and diplomacy in resolving complex issues.

**Salary**: From ₹20,000.00 per month

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus

Application Question(s):

- Can you draft mail in English and know basic level of office communication ?
- Are you having minimum 6 months to 1 year of experience working as Personal Assistant for any CXO position of a small business?
- Do you have experience in activities like handling client communication, managing phone calls, mails and scheduling meetings?
- Are you OK for Work from Office and six days work-week ?
- Are you willing to work for extra hours at the time of work exigencies?

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