Finance and Accounting Executive

**WHATSAPP: 8825687158**

**Key Responsibilities**:
**1. Accounts Management**
- Transaction Classification: Weekly classification and narration of all bank transactions.

Ensure all entries are correctly categorized into appropriate expense, income, or

project-related accounts.
- Account Reconciliation: Reconcile all accounts monthly, ensuring consistency across

records. Flag discrepancies and resolve issues in collaboration with the accounts team

and consultants.
- Statutory Compliance: Ensure strict compliance with tax regulations (GST, TDS, etc.).

Coordinate with consultants (e.g., GVN) for GST filing and addressing queries. Verify

TDS deductions and provide accurate reports for statutory submissions.

**2. Payment Management**
- Approval and Disbursement: Process all vendor, consultant, and employee salary

payments upon approval from the CEO. Prepare and maintain daily and weekly lists of

pending payments, ensuring timely approvals.
- Salary Processing: Verify attendance, leave records, and other variables to calculate

accurate salaries. Ensure compliance with statutory deductions such as TDS and PF.
- Vendor Communication: Address vendor queries related to payment delays or status.

Coordinate with vendors to resolve discrepancies in payment amounts or terms.

**3. Billing and Vendor Coordination**
- Bill Collection: Collect all bills, invoices, and supporting documents from vendors and

consultants. Ensure that all submissions are accompanied by required documentation,

including GST details, purchase orders, and service descriptions.
- Bill Verification: Cross-check vendor and supplier bills for accuracy, project-specific

allocations, and compliance with organizational policies. Verify the presence of GST

registration numbers, tax amounts, and payment terms.
- Vendor Database Maintenance: Maintain a comprehensive vendor database, recording

contact details, service records, invoices, and payment history. Regularly update vendor

details, ensuring current and accurate information for reference.
- Coordination with Accounts: Collaborate with the accounts team to address disputes

in billing, taxation, or payment terms. Classify vendor payments by project and ensure

correct allocations in financial records.

**4. Documentation and Filing**
- Collection and Verification: Collect physical and digital bills, invoices, contracts, and

compliance-related documents. Verify all documents for accuracy and completeness,

including proper approval signatures and compliance details.
- Segregation and Categorization: Systematically segregate documents based on type

(e.g., invoices, contracts, project-related documents). Organize documents into

categories such as financial, legal, compliance, and operational.
- Storage and Maintenance: Maintain chronological and indexed filing of bills and

invoices, ensuring secure storage for audits and reviews. Update a central digital

repository, categorizing files for easy access and project-specific or company-wide use.
- Periodic Reviews: Regularly review stored records to ensure consistency between

physical and digital files. Reconcile discrepancies and ensure readiness for audits or

financial reviews.

**5. Financial Reporting**
- Prepare daily, weekly, and monthly payment summaries for management review.
- Generate expense reports, identifying trends and providing insights into cost-saving

opportunities.
- Compile vendor payment summaries, GST compliance reports, and pending payment

trackers.
- Assist in preparing financial data for audits, ensuring accuracy and completeness of

reports.

**6. Petty Cash and Reimbursements**
- Cash Disbursement: Handle petty cash payouts and ensure proper documentation for

each transaction.
- Reconciliation: Reconcile petty cash accounts monthly and report discrepancies to

management.
- Employee Claims: Verify and approve employee reimbursement claims, ensuring

compliance with company policies.

**7. Standard Operating Procedures (SOPs)**
- Develop, implement, and monitor SOPs for accounting, payments, billing, and

documentation workflows.
- Regularly update SOPs to reflect changes in company policies or regulatory

requirements.
- Train team members to adhere to established SOPs, ensuring consistency and accuracy

in processes.

**8. Audit and Compliance**
- Prepare documents for internal and external audits, ensuring accuracy and

completeness.
- Maintain a secure repository of audit-ready financial records, both physical and digital.
- Ensure compliance with tax laws, including GST, TDS, and other statutory obligations.
- Respond promptly to audit queries, collaborating with auditors and consultants as

needed.

**9. Vendor Management**
- Data Maintenance: Maintain an up-to-date log of vendor services, invoices, TDS

applicability, and payment terms.
- Dispute Resolution: Act as the point of contact for resolving vendor disputes related to

billing or payments.
- Vendor Relationships: Build and maintain positive r