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Commercial and Export-import Coordinator

3 weeks ago

Navi Mumbai Maharashtra, India Doka Full time

**Company Description**:
Recognized as one of the fastest growing countries in every sense of the word, India is one of the most culturally rich nations on the Asian continent. Tipped to become the third largest construction market within the next three years, an infrastructure-focused 2023 budget will play a significant role in supporting the nation has it develops its transportation, hospitality and residential sectors. Since its establishment, Doka India has also kept busy working on a broad range of construction projects ranging from high-rises in Mumbai through to highway development in Gujarat to factory construction in Chennai.

With more than 160 sales and logistics facilities in over 70 countries, highly efficient in-house production and more than 6,000 employees, the Doka Group is one of the world’s leading companies for developing, manufacturing and distributing modern system formwork technology. Our strong and effective sales organization gives construction firms all over the world swift access to pathbreaking formwork solutions and services for all areas of cast-in-place building construction.

To continue building our high level of service for our customers, the Doka Group not only invests in its employees’ professional and personal career development but also sets great store by foresighted personnel planning. If you are passionate about what you do, have an inner drive to succeed, a desire to learn and grow from your experiences, then this is your opportunity to step up to a challenge

**Commercial Coordination**:

- Place orders and quotes, ensuring timely updates and communication with the Supply Chain.
- Verify LC terms and coordinate with Sales for Proforma Invoices; update delivery dates in DISCOS II.
- Ensure material availability and timely reservation of materials for customer orders.
- Manage returns with Engineering, Warehouse, Sales, and clients to ensure customer satisfaction.
- Monitor material movements and resolve disputes during the project period.
- Create Picklists for dispatch, arrange transport, and monitor revenue and material availability.
- Ensure accurate and timely invoicing, support period closings, and maintain proper documentation in DISCOS II.
- Coordinate with Engineering, Finance, and Yard Operations to resolve issues and reduce transport costs.
- Manage logistics requirements within the country and submit bills and provisions on time.
- Propose process improvements and handle additional duties as assigned.

**Export-Import Coordination**:

- Coordinate with Freight Forwarders and CHAs, and prepare and verify export and import documents.
- Ensure timely duty payments and customs refunds; track all shipments.
- Prepare Proforma Order Confirmations and Tax Invoices; coordinate dispatches and quarantine imported items.
- Allocate Import Sea Freight, post DOKA GMBH invoices, and verify and process Clearance Bills.
- Manage customer creation and order import materials after checking stock.
- Communicate stock availability to the Sales team and resolve inventory issues.
- Handle DISOCS orders, prepare monthly closing reports, and provide weekly/monthly MIS to management.
- Perform monthly invoicing for engineering services.

**Qualifications**:

- Required Skills and Experience_
- Proven experience of commercial coordination & EXIM.
- Experience in customer service will be appreciated.
- Ability to work with little supervision and track multiple processes.
- Outstanding organizational and coordination abilities.
- Excellent communication and interpersonal skills.
- Attributes and Motivation_
- You have excellent written and verbal communication skills in English language.
- You have a well-developed analytical skill.
- You have the ability to work individually and in a team environment.
- You are proactive, highly self-motivated, and has high level of integrity.

**Additional Information**: