Company Secretary

**Company**:
Neo Developers Pvt. Ltd.

**Location**

Gurgaon

**Experience**

8-10 Years

**Key Skills**

Corporate Law, Company Secretary, Contract Drafting, Company Law, Companies Act, Legal, Securities Law, Drafting Agreements, Company Secretarial Functions, Legal Documentation, Secretarial Audit, Listing Agreement

**Position: Company Secretary**
**Qualification: CS**
**Experience: 5 to 10 years**
**Location: Gurgaon**

**Job description**

1. Organised Board and Committee Meetings, which include all pre
- and post-compliance activities like notifying the directors, auditors, and stock exchange of the meeting, complying with the trading window closure policy, publishing the notice and financial results in English and Hindi in newspapers, preparing the agenda and meeting notes, submitting the meeting\'s outcomes to the stock exchange, and other pertinent compliance.

2. Annual General Meeting that was planned It consists of pre
- and post-compliance tasks such setting up electronic voting, hiring scrutinizers, announcing and submitting the results to the stock market, and submitting the necessary documentation to the MCA.

3. Minutes of Board, Committee, and Annual General Meetings are promptly prepared, and all pertinent compliance with Secretarial Standards is confirmed.

4. **Preparation of Annual Report **including Notice of the Annual General Meeting and Boards Report as per the Companies Act, 2013 and the SEBI (LODR) Regulations, 2015.

**5.** Dealt with a **private placement of Preference** **Shares**

6. Dealt with **Preferential Issue of Convertible Share Warrants **which included:

- Taking shareholder\'s approval and in-principle approval, listing approval, trading approval from BSE Ltd.
- Allotment of shares, Lock-in, and dematerialization and correspondence for the same with NSDL, CDSL, and RTA.
- All the SEBI and Companies Act Compliance

7. Carrying out all the **quarterly/half-yearly Compliance of Stock Exchange **(in pdf / XBRL format).

8. Dealt with the **appointment of Executive and Independent Directors; and Auditors **of the Company which included:

- Taking prior consent of director/auditor for appointment
- Taking Boards approval/shareholders approval as required
- Filing of relevant e-forms such as MGT-14, DIR-12, MR-1, ADT-1, etc.

9. **Intimation to Stock Exchange **under Regulation 30 SEBI (LODR) Regulations, 2015.

10. Preparation of Appointment Letters / Agreements for Directors.

**11.** Dealt with **Secretarial Audit of the** **Company.**

12. Dealt with the **transfer of dividends and shares to IEPF **account and relevant Compliance.

13. Dealt with **Acceptance of Fixed Deposits from Members **which includes Shareholders approval, Issuing Form DPT- 1 and filing of E-Form DPT- 3, Maintaining of Deposit Repayment Reserve Account, Credit Rating, and its Compliance.

**Other Secretarial Responsibilities**

1. Dealt with Compliances related to **Related Party Transactions **of the Company.

2. Timely updating of the **website **of the Company as required under the SEBI (LODR) Regulations, 2015.

3. Updating the **Statutory and Non Statutory Registers **under the Companies Act, 2013 on regular basis.

4. Filing **Statutory Forms and returns with regulatory authorities **like SEBI, Stock Exchanges, Registrar of Companies, etc.

5. Dealt with the **transfer of shares, the transmission of shares, **and the transfer of property.

6. Filing of **Annual Returns **such as E-form MGT- 7 and AOC- 4 and other forms with MCA within the prescribed time limit.

7. Involved in **Correspondence with various stakeholders **including BSE Ltd., NSDL, CDSL, Shareholders, Directors, Auditors, RTA, etc. of the Company.