Office Assistant

2 weeks ago

Bengaluru Karnataka, India RANGADORE MEMORIAL HOSPITAL Full time

Raise purchase orders in the absence of Purchase Executive & Stores Supervisor.
- Create Goods Receipt Notes (GRN) against invoices in the software, issue items to the concerned department, and charge them to the patient (in the absence of Purchase Executive & Stores Supervisor).
- Cross-check stock of narcotic drugs in all departments under the guidance of the Clinical Pharmacist.
- Report narcotic drug stock utilization status from all departments to the Stores Supervisor under the guidance of the Clinical Pharmacist.
- Physically accept goods from vendors and cross-verify items with purchase orders and challans at the time of delivery.
- Certify vendor invoices after complete inward of goods and forward for GRN preparation.
- Organize goods in the store using FIFO method.
- Check consumable stock, raise indents, and follow up with Purchase Executive/Stores Supervisor for purchase orders.
- Issue and organize goods requested by user departments (both physically & in software), ensuring authorization by Stores Supervisor/Executive-Purchase. Maintain proper records in the issue register.
- Report acceptance, shortages, or discrepancies in goods supplied by vendors to the Stores Supervisor and maintain records for quality indicators.
- Coordinate with Maintenance/Biomedical/IT departments for acceptance of goods received against purchase orders.
- Maintain records of all documents submitted to Finance for vendor advance payments, linked to approved purchase orders.
- Track idle/unused stock in the stores.
- Maintain purchase invoices department-wise, process them monthly, and submit to Executive-Purchase for scrutiny and onward submission to Manager-Purchase.
- Coordinate with staff & vendors for scrap disposal, and report statistics to Stores Supervisor for challan generation.
- Assist in quarterly stock verification of all departments, sub-stores, and central stores in coordination with Stores Supervisor & Executive-Purchase.

Pay: ₹16,000.00 - ₹20,000.00 per month

Work Location: In person

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