Executive Personal Assistant

2 weeks ago

Ghaziabad Uttar Pradesh, India Oswal Arts & Crafts Full time

**Brief**

Managing MD's schedule, appointments, and communications.

English language skills are a must - written and verbal.

Excel, Word, SAP, Ariba, and other software knowledge required

Managing client database and updating periodically.

**Work Description**

To organize daily Schedules, appointments & Meetings in the office as well as setting up meetings on zoom, teams, google meet, etc. and being familiar with how to operate the same.
- Taking charge of tasks with loyalty towards the organization with full responsibility for the completion of the tasks.
- Preparing financial statements, reports, memos, invoices letters, and other documents.
- Answering phones and routing calls to the correct person or taking messages.
- Handling basic bookkeeping tasks.
- Filing and retrieving corporate records, documents, and reports.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Helping prepare for meetings.
- Accurately recording minutes from meetings.
- Reading and analyzing incoming memos, and submissions, and distributing them as needed.
- Making travel arrangements
- Performing office duties that include ordering supplies and managing a records database.
- Provide general administrative support.
- Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a fast-paced quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communications skills.
- Coordinating with internal teams for information as per instructions given and report to the Director effectively and efficiently
- Developing new systems and processes in the company as per the training
- Updating MIS and Getting followups from Sales Team
- Any other work assigned by reporting manager. The responsibilities can be reviewed or changed from time to time as per the guidance of reporting manager.

**Requirements**:
1. Good spoken and written English

2. Technically strong and smart

3. Willingness to learn and contribute to the key results of the organization

4. dynamic-willing and able to multi-task

5. Easy Adaptability to Internal systems

6. stability of working with organizational systems and getting numerous growth opportunities.

Good knowledge of MS- office, google sheets, google forms, and excel.

Effective Communication Skills
- both English and Hindi, Teamwork, Adaptability, Dynamic and flexible working

Monday-Saturday

**Job Types**: Full-time, Permanent

**Salary**: Up to ₹25,000.00 per month

**Benefits**:

- Leave encashment
- Paid time off

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- Ghaziabad, Uttar Pradesh: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Language**:

- English (required)

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