Office Administrator

**Position**: Admin Assistant / Office Administrator / Training & Examination Assistant

**Organization**: Seven Islands Maritime Training Institute (SIMTI) is a maritime training institute promoted by Seven Islands Shipping Limited (SISL) - India’s second largest shipping company in the private sector. SIMTI is set up as part of Seven Islands Maritime Training Foundation (SIMTF) - a Section 8 company and a wholly owned subsidiary of SISL.

**Location**: Institute - Khopoli Pali Road, Village : Kansal, Taluka:Sudhagad

**Reporting Manager**: Principal

**Job Summary**:
The Maritime Training Institute is seeking a highly organized and detail-oriented Administrative Assistant to support our office and training operations. This role is vital for managing administrative tasks, maintaining accurate records, and assisting with examination and training processes to ensure efficient operations within our maritime training environment.

**Key Responsibilities**:
**Administrative Support**:

- Assist with onboarding new staff, including filling out joining forms and organizing their documents.
- Manage and maintain office records, including petty cash vouchers, attendance registers, and leave records.
- Handle daily office tasks such as scanning, xeroxing, printing, and laminating documents.
- Prepare and update office timetables, including academic and swimming pool schedules.
- Create and maintain duty rosters for wardens, duty officers, and other staff members.

**Training & Examination Cell Support**:

- **Pre-Examination Preparation**:

- Organize class tests and ensure follow-up on stationery requirements.
- Arrange classrooms and prepare timetables, including those for invigilators.
- Compile and prepare exam bundles (attendance sheets, answer sheets, question papers).
- **Examination Day**:

- Oversee classroom arrangements and manage question paper distribution.
- Distribute exam bundles to invigilators and obtain necessary acknowledgments.
- **Post-Examination Procedures**:

- Collect and count answer sheets; document and dispatch to evaluators.
- Verify and record marks received, and update results in Google Sheets.
- Display results to cadets and maintain records in both digital and hard copy formats.
- **Internal Practical Examinations**:

- Prepare necessary stationery and setup, manage entries in Invigilator’s Register.
- Distribute and document practical exam materials.
- Record and verify marks; update records as needed.
- **External Practical and Final Exams**:

- Organize logistics, manage hall ticket distribution, and prepare exam bundles.
- Monitor exams and address any mid-exam corrections.
- Collect and verify answer sheets, prepare dispatch reports, and submit to relevant bodies.
- Handle re-examinations, certificate generation, and course completion documentation.

**Documentation and Record Keeping**:

- Maintain accurate records of diesel bills, fines, shore leave forms, and grocery bills.
- Scan and archive important documents, including financial records and administrative forms.
- Ensure all records are up-to-date and properly filed, both digitally and in hard copy.

**Support for Administrative Tasks**:

- Assist the Admin Manager and other team members with various tasks, such as making lists, managing stationary records, and other administrative duties.
- Provide coverage for team members on leave and handle assigned tasks from management.
- Update notices on the office notice board and ensure that all communications are current.

**Coordination and Communication**:

- Act as a point of contact between the principal, staff, students, and guests.
- Coordinate with other departments to support various office functions and events.
- Handle queries and provide information to staff and visitors as needed.

**Requirements**:

- **Education**: BCom Degree equivalent; additional qualifications in office administration or related fields are a plus.
- **Experience**: Minimum 2-5 years of proven experience in the relevant field/similar academic institution will be preferred.
- **Skills**:
Ø Proficiency in MS Office (Word, Excel, Outlook).

Ø Strong organizational and multitasking abilities.

Ø Excellent communication and interpersonal skills.

Ø Attention to detail and accuracy in documentation.

**Working Conditions**:

- **Hours**: Monday to Saturday, 8:15 AM to 5:15 PM
- **Location**: On-site at Institute premises
- **Accommodation**: If required, on campus accommodation will be provided.

**Job Types**: Full-time, Permanent

**Job Types**: Full-time, Contractual / Temporary
Contract length: 36 months

Pay: ₹8,381.12 - ₹28,225.53 per month

**Benefits**:

- Commuter assistance
- Food provided
- Health insurance
- Leave encashment
- Life insurance
- Paid sick time
- Provident Fund

Schedule:

- Day shift
- Monday to Friday
- Morning shift
- Weekend availability

Ability to commute/relocate:

- Raigad District, Maharashtra: Reliably commute or planning to relocate before starting work (required