Executive Assistant to Md

Country: India Office: - Chennai / Kochi Date: Sep 2025 Functional Group: Enabling Functions Position: Executive Assistant Job Level: Senior Executive Reports to: Managing Director Next Level: Assistant Manager **ABOUT US** EKK Infrastructure is an Engineering, Procurement and Construction (EPC) company with a strong footprint in roads and highways execution, known for disciplined delivery, safety and quality across multisite projects. With leadership based in Chennai and operations across South India, EKK is scaling governance and exploring diversification into building construction and select infrastructure adjacencies. **ABOUT THIS OPPORTUNITY** We are seeking a high energy, detail oriented Executive Assistant (EA) to the Managing Director (MD). This role acts as the MD’s operational righthand—owning calendars, governance cadence, communication, and follow through—while coordinating with Projects, Contracts, Finance, HR and site an EPC environment, thrives in a fast paced setting, and communicates crisply with senior stakeholders, clients and government agencies. **WHAT IS EXPECTED OF YOU?** As the EA to the MD, your key responsibilities will include: - Calendar, Gatekeeping & Briefing - Manage complex calendars; prioritize requests; prepare daily briefs and talking points; ensure the MD is prepared for internal/external meetings. - Leadership Reviews & Governance - Plan weekly/monthly reviews; publish agendas; capture MoMs; maintain action trackers/OKRs; drive closure with accountable owners across offices and sites. - Project & Site Coordination - Consolidate site MIS (progress, safety, quality, cash, risks); flag delays/variances; coordinate site visits, permits and logistics; escalate critical issues with data. - Tendering & Contracts Support - Maintain bid calendar; prepare prebid checklists; coordinate documentation with Estimation/Contracts; support claims/letters and follow ups with clients/consultants. NHAI/PWD/PMC and vendors; schedule key meetings; track commitments and compliance submissions. - Executive Communication & Decks - Create high impact presentations, dashboards and board packs; synthesize complex updates into crisp narratives for internal/external stakeholders. - Data, Tools & Documentation - Advanced Excel (pivots/lookups), strong PowerPoint/Word; familiarity with project controls tools (e.g., MS Project/Primavera) and DMS/SharePoint/ERP workflows. - Travel & Logistics - Plan domestic travel, site itineraries and reimbursements; coordinate visitor management and MD led events/townhalls. - Confidentiality & Compliance - Handle sensitive information with discretion; ensure adherence to company policies, approvals and statutory timelines. - Special Initiatives - Assist the MD on timebound projects (transitions, PMO sprints, process improvements, audits) with measurable outcomes. IN ORDER TO BE SUCCESSFUL IN THIS ROLE - YOU MUST - Be proactive, anticipate needs and take ownership—closing loops without constant supervision. - Demonstrate meticulous attention to detail with strong planning, prioritization and followthrough. - Communicate crisply and respectfully across blue and white collar stakeholders; maintain diplomacy under pressure. - Be data driven and solution oriented—convert ambiguity into structured plans and measurable outcomes. - Model EKK’s culture of safety, integrity, accountability and speed of execution. **KEY PERFORMANCE METRICS** - Leadership Cadence: % of planned reviews held on time; agenda/MoM quality; action closure rate within SLA. - Project Visibility: Timeliness/accuracy of weekly MIS; early warning flags raised; recovery plans tracked. - Communication Quality: Clarity and turnaround time of decks, letters and briefs; stakeholder satisfaction (MD/leadership feedback). - Bid/Contract Support: Adherence to bid calendar and submission checklists; documentation accuracy; claim/letter cycle times. - Logistics & Travel: Ontime travel planning, cost control and reimbursement accuracy. - Confidentiality & Compliance: Zero breaches; ontime statutory/board document handling. **WHY EKK?** - High impact proximity to decision making with the Managing Director and leadership team. - Exposure to multisite EPC operations (roads/highways) and diversification into buildings/infra-adjacencies. - Meritocratic environment with learning, growth and a potential pathway to PMO/Chief of Staff roles. - Opportunity to shape governance, rhythm and communication standards across the company. **DISCLAIMER** EKK Infrastructure is an equal opportunity employer and values diversity and inclusion. We foster a high performance, safety first culture and provide opportunities for employees to learn, grow and take on larger responsibilities across locations. Pay: ₹15,000.00 - ₹60,000.00 per month **Benefits**: - Health insurance **Language**: - English (preferred) Work Location: In person