Secretary to Cxo

**ROLE DESCRIPTION: - **The role of a Personal Assistant is such an important. PA duties can include everything from helping with time and daily management, scheduling of meetings, correspondence, and note-taking. The Personal Assistant can also expect to answer phone calls, take notes, schedule meetings.

**DEPARTMENT DESCRIPTION: - **Chairman's office is a bridge between BOG and Organization to drive the organization's value-based strategy and work closely with CEO and COO to operationalize the value-based strategy, as well as chairman, is the face of the organization in the outside world to demonstrate good work to the organization. The Chairman office also works as an observer to guide the activities of the organization towards organizational mission and vision.

**COMPETENCIES/ SKILL SET**:
**Hard Skills**

1. Prior secretarial experience & Qualification

2. Knowledge of office and management system and procedures

3. Calendaring and Scheduling

4. MS office

5. English Writing and Communication Skills

**Soft Skills**

1. Time Management Skills

2. PIPD

3. Strong organization Skills

4. Time Management and Multi-Tasking

5. Efficiency

6. Professional discretion

**KEY RESULT AREAS & RESPONSIBILITIES**:
**Official**

1. Works closely with other team members to assure the Chairman’s preparation for meetings, presentations or other engagements. Administrative and functional activities include but are not limited to:
1. Scheduling and Meetings

2. Follow ups for meetings

3. IT related AMC (Home and Office)

4. Taking phone calls;
5. Maintaining Business files;
6. Corporate record keeping for multiple entities;
7. Note taking & creating documentation

8. Filing, Storage & Retrieval of business and personal activities.

9. Personal and official Travel arrangements.

2. Coordinates operations of Chairman’s office including:
a. Reception

b. Document preparation & control

c. Internal communications

3. General office maintenance to improve costs and effectiveness.

4. Any other duties as assigned.

**Personal**

5. Handles financial and accounting matters for the chairman with confidentiality.

a. **Payment** of Taxes (Income tax and Property tax).

**b. **Payments of Bill
- **(Phone, Internet, Credit card, Electricity
- Home/GN, Gas etc.)

**c. **Payments to Staff -** (Home and Office)

**d. **Philanthropic Initiative and Donations (**Ram Lal, Delhi Christian Friends club, CK and Other)

e. Subscriptions
- Club (VV Club and Nirvana Club) Netflix, Amazon Prime, Hotstar, Times and Cloud.

**6. **Manage**

a. Number of Tea/Coffee Breaks

b. Club Memberships

c. Health related appointment and file

d. Driving License

e. Passport renewal

**7. **Travel**

**a. **Make travel arrangements (Personal/Officials)

**i. **Flight Booking (Refer Checklist)

**ii. **Hotel Booking (Refer Checklist)

**iii. **Preparation of travel Itinerary. (Refer Checklist)

**OTHER REQUIREMENTS**
- Trustworthy with Impeccable Moral Standards
- Discrete, reserved and able to handle business, personal, and family information with the
- Highest level of confidence.
- Professionalism in Appearance & Attitude
- Highly organized and detail oriented

QUALIFICATION:
Graduate with diploma in office management and secretariat practice.

Both fresher as well as experienced can apply.

**Job Types**: Full-time, Fresher

**Salary**: ₹20,000.00 - ₹25,000.00 per month

Schedule:

- Day shift