Personal Assistant to Dm

19 hours ago

Noida Uttar Pradesh, India sensations Marcom Pvt Ltd Full time

Key Responsibilities:

- Schedule and organize meetings with agencies and clients worldwide, taking into account different time zones and availability.
- Prepare and distribute agendas, meeting materials, and follow-up notes.
- Ensure all necessary pre-meeting preparations are completed, including briefing the MD on key points and participants.
- Serve as the primary point of contact for the MD, liaising with internal and external stakeholders.
- Draft, review, and manage correspondence on behalf of the MD, ensuring clarity, professionalism, and accuracy.
- Maintain a clear and consistent line of communication with all parties involved in meetings.
- Manage the MD's complex and ever-changing calendar, prioritizing and rearranging meetings as necessary.
- Anticipate scheduling conflicts and proactively resolve them.
- Coordinate travel arrangements, including flights, accommodations, and ground transportation, ensuring seamless travel experiences for the MD.
- Maintain accurate records of all meetings, including minutes, action items, and any follow-up tasks.
- Organize and manage the MD’s documents and files, ensuring easy access to necessary information.
- Assist the MD with prioritizing tasks and managing daily activities to ensure efficient use of time.
- Handle confidential information with the utmost discretion and maintain the highest standards of professionalism.
- Undertake special projects as assigned by the MD, which may include research, event planning, or other ad-hoc tasks.
- Support the MD in preparing presentations, reports, and other business documents.

Qualifications:

- Bachelor’s degree preferred.
- Minimum of 2-5 years of experience as a Personal Assistant, Executive Assistant, or in a similar role supporting senior executives.
- Experience in coordinating global meetings and managing complex schedules.
- Exceptional communication skills, both written and verbal.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.
- Ability to handle multiple tasks simultaneously and prioritize effectively.
- Discretion and confidentiality in handling sensitive information.
- Ability to work independently and as part of a team.
- High level of professionalism and discretion.
- Flexible and adaptable to changing priorities.
- Strong problem-solving skills and the ability to anticipate needs.
- Flexibility to work outside regular business hours as needed, especially considering different time zones

Pay: ₹40,000.00 - ₹55,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Provident Fund

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- Personal Assistant: 3 years (preferred)
- Coordinating global meetings: 1 year (preferred)
- Calendar management: 3 years (preferred)
- Strong in decision making: 1 year (preferred)
- Proficient in English: 3 years (preferred)

**Language**:

- English (preferred)

Work Location: In person

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