Bill Desk Admin in Residential Society
2 weeks ago
Bill desk Admin Roles and Responsibilities for Residential Society:
1. Invoice Generation: Raise rental and electricity bill invoices for in-house on or before the 5th of every month.
2. EV Invoices: Raise EV (Electric Vehicle) invoices for residents by the 5th of each month.
3. Procurement Orders: Raise purchase orders (P.O.s) for new procurements as required.
4. Vendor Payments: Prepare vendor cheques after obtaining approval from the PMO (Project Management Office).
5. Stationery Stock Management: Maintain the stationery stock register, ensuring sufficient supplies are available.
6. Vendor Payment Follow-up: Follow up with vendors for rental and electricity bill payments and provide updates to the PMO.
7. Report Maintenance: Maintain daily, weekly, and monthly reports on operations, transactions, and other relevant metrics.
8. Record Keeping: Keep detailed records of all invoices, estimates, purchase orders (P.O.s), and delivery challans (D.C.s).
9. Escalation Matrix: Follow the escalation matrix to ensure unresolved issues are addressed promptly.
10. Cheque Management: Prepare cheques, follow up with vendors for cheque collection, and maintain records of cheque photocopies for audit purposes.
11. Cash Deposit: Deposit collected cash in the bank as required and maintain records of all deposit slips.
12. Bank Coordination: Coordinate with bank representatives for any cheque or form requirements and ensure smooth banking operations.
13. Utility Payments: Collect invoices and ensure timely payment of monthly office utilities such as mobile bills, internet bills, and other office-related expenses.
14. Coordination with Accounts Team: Provide necessary data and coordinate with the Accounts team for financial operations and reporting.
15. Report Management: Maintain daily, weekly, and monthly reports, ensuring all information is updated and accurate.
16. Notices on MyGate: Post important notices on MyGate as required to keep the residents and staff informed.
17. Tally Software knowledge can be handy
Pay: From ₹25,000.00 per month
**Benefits**:
- Cell phone reimbursement
- Paid time off
Application Question(s):
- Have own Vehicle to visit Banks to deposit cash and cheques periodically
**Experience**:
- Bill desk accouting : 2 years (preferred)
**Language**:
- Telugu, Hindi, English (preferred)
Work Location: In person
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