Front Office Associate

2 weeks ago

Hyderabad, India Goldsikka Full time

Job Summary:
Duties & Responsibilities:

- Assume the role as the primary point of contact between the executives and internal/external clients.
- Maintain a daily electronic journal, arrange meetings and appointments and provide reminders as needed, maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations.
- Greet and assist clients / visitors in a friendly and professional
- manner and channelize to the concerned team for addressing their visit.
- Screen phone calls and route callers.
- Prepare reports (MIS) on daily basis related to employees, team engagement etc.,
- Maintain and update all the office registers like visitors, clients, vendors, employees by maintaining Covid protocols.
- Maintain inventory and act as custodian for office supplies and assets.
- Manage office tasks such as filing, generating reports and presentations, setting up meetings etc.,
- Liaison with various vendors and reorder supplies.
- Help and assist organization and initiate cold calls and participate in business development activities when required.
- Initiate, organise and pioneer in various surveys / feedbacks conducted by the organization.
- Report to the Management on a daily basis and perform office administrative duties and functions.
- Make travel arrangements such as booking flights, trains etc,, and making hotel and restaurant reservations.

Requirements & Skills:

- Any graduate but willing to greet, serve people and be part of the team.
- Minimum 3 to 5 years’ experience as an executive or administrative assistant or senior executive assistant or in other secretarial position
- Full knowledge of office management systems and procedures
- Basic commerce and math skills
- Proficiency in English
- Exemplary planning and time management skills
- Ability to stay calm and on-task in high-stress situations
- Familiar with today’s office technology, and computer software including MS Office & G Suite
- Ability to multitask and prioritise daily workload
- High level verbal and written communications skills
- Discretion with personal and confidential information

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