Company Secretary

2 weeks ago

Gurugram Haryana, India Ciena Full time

Ciena is committed to our people-first philosophy. Our teams enjoy a culture focused on prioritizing a personalized and flexible work environment that empowers an individual’s passions, growth, wellbeing and belonging. We’re a technology company that leads with our humanity—driving our business priorities alongside meaningful social, community, and societal impact.

Corporate Social Responsibility (CSR) Compliance:

- Due diligence of CSR projects and ensure adherence to relevant regulations.
- Fund allocation and monitoring fund utilization for effective implementation of CSR activities.
- Coordinate with implementing agencies for project follow-ups, updates and obtain fund utilization certificates.
- CSR reporting processes, including the filing of e-Form CSR-2.
- Support marketing and branding activities related to CSR initiatives.

Secretarial Compliance (Companies Act 2013 & Other Corporate Laws:

- Compliance with the Companies Act, 2013 and other applicable corporate laws.
- Filing of various e-forms with the Ministry of Corporate Affairs (MCA).
- Annual filing of financial statements and returns (AOC-4, MGT-7).
- Draft Notices, Agendas, and Minutes for Board Meetings, Committee Meetings, and General Meetings (AGM/EGM).
- Manage the appointment and resignation processes for Directors and Auditors, ensuring compliance.
- Coordination for Statutory Audit, Internal Audit, and Secretarial Audit processes, facilitating documentation & information.
- Issuance and updating of Digital Signature Certificates for authorized signatories.
- Transfer and transmission of shares and securities.
- Maintain and update all mandatory statutory register and records.

Labour Law and Vendor Compliance:

- Ensure compliance with all applicable Labour Laws.
- Vendor audits and related compliances.

Prevention of Sexual Harassment (POSH) Compliance:

- Internal Complaints Committee (ICC) as per POSH guidelines.
- POSH Policy and ICC meetings.
- Filing of the mandatory annual POSH return.

Other Compliance:

- Compliance by the Board of Directors with statutory obligations.

Monitor changes in legislation to ensure the company’s compliance with laws

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At Ciena, we are committed to building and fostering an environment in which our employees feel respected, valued, and heard. Ciena values the diversity of its workforce and respects its employees as individuals. We do not tolerate any form of discrimination.

Ciena is an Equal Opportunity Employer, including disability and protected veteran status.

If contacted in relation to a job opportunity, please advise Ciena of any accommodation measures you may require.

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