Executive Secretary

2 weeks ago

Pune, India V3 Infosolutions Full time

Urgent hiring Executive Secretory to Director at multispeciality hospital located in Pune.

Reports to : Managing Director/ CEO

Experience: 2+ years relevant experience required.

Salary Package: Rs.25,000/- to Rs.30,000/- (Subject to Qualification, Experience & Current CTC).

Role & Responsibility:
Maintaining and manage calendar for the Managing Director/ CEO. Prioritize meeting requests and manage day-to-day activities.
Advice the Managing Director/ CEO of matters requiring personal attention, associated deadlines, and preparing relevant documentation
Assists in coordinating the agenda of management team meetings. Handling correspondence, filing, and documentation. Maintaining minutes of the meetings and ensuring that actionable are circulated to right people.
Maintain diary of the Managing Director and organize travel and other related arrangements
Provide administrative and secretarial support to the Managing Director/ CEO
Serve as the primary point of contact for all matters pertaining to the Managing Director, including those of a highly confidential or critical nature.
Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the MD and staff.
Maintaining contact lists and important timelines

Travel Desk:
Responsible for Handling Corporate Travel Desk
Handling all functions related to Hotel Booking and Travel Arrangements (Airlines, Bus, Car and Railway)
Taking care of cancellations and refunding of the bookings.
Coordinating with Travel Agents.
Will be responsible for coordinating with the branches across India.
Maintaining complete record, files and documentation related to travel desk.

Qualification: Any Graduate/ Post Graduate/ Diploma in Aviation or Hospitality

Competencies & Personal Attributes:
Excellent verbal and written English communication skills.
Exceptional organizational skills and impeccable attention to detail.
Able to maintain a high level of integrity and discretion in handling confidential information
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
Expert proficiency with Microsoft Office, Hospital Softwares etc.

Team HR, 7972938380

Schedule:

- Evening shift
- Morning shift

Ability to commute/relocate:

- Pune, Maharashtra: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- Personal Secretary to Managing Director/ CEO: 2 years (preferred)
- Microsoft Office, PPT Presentations: 2 years (preferred)

**Language**:

- Marathi/ Hindi fluently (preferred)
- Excellent English (preferred)

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