Front Office Executive

2 weeks ago

Malappuram, India G-TEC COMPUTER EDUCATION KOTTAKKAL Full time

**Job Summary**:
The Front Office Executive is the first point of contact for visitors and clients. They manage the reception area, handle administrative tasks, and ensure smooth communication within the organization.

**Key Responsibilities**:

- **Greet and Welcome Guests** - Provide a friendly and professional first impression for visitors.
- **Answer and Direct Calls** - Manage incoming phone calls, route them to appropriate departments, and take messages if necessary.
- **Manage Appointments and Meetings** - Schedule and coordinate meetings, maintain calendars, and inform participants.
- **Maintain Office Records** - Keep track of visitor logs, employee attendance, and other front desk-related documents.
- **Assist with Administrative Tasks** - Support HR, accounts, and management with clerical tasks such as data entry, filing, and document preparation.
- **Handle Customer Queries** - Address inquiries from clients, employees, and vendors professionally.
- **Ensure Clean and Organized Reception Area** - Maintain a welcoming and tidy front desk.
- **Coordinate Mail and Deliveries** - Receive and distribute couriers and packages.
- **Assist in Office Management** - Ensure office supplies are stocked and report maintenance issues.

**Qualifications and Skills**:

- High school diploma or equivalent (Bachelor’s degree preferred).
- 1-3 years of experience in front office, administration, or customer service.
- Proficiency in MS Office (Word, Excel, )
- Excellent communication and interpersonal skills.
- Professional appearance and attitude.
- Ability to multitask and handle pressure.
- Strong organizational and time management skills.

**Work Environment**:

- Office-based role with interaction with employees, clients, and visitors.
- Requires sitting for long periods and occasional light lifting of office supplies.

**Job Types**: Full-time, Fresher

Pay: ₹8,000.00 - ₹20,000.00 per month

Work Location: In person

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