Facility and Administration Executive
3 days ago
**Key Responsibilities**:
- Assist in managing office facilities, including regular maintenance, cleanliness, and infrastructure support.
- Coordinate with vendors and service providers for housekeeping, security, pantry, courier, and maintenance needs.
- Support procurement activities by identifying vendors, obtaining quotations, processing purchase orders, and maintaining records of office supplies, consumables, and services.
- Track inventory levels and manage timely procurement of supplies and equipment to ensure seamless operations.
- Support transportation arrangements for employees and visitors, including vehicle scheduling, route planning, and driver coordination.
- Maintain records related to transportation services, fuel consumption, maintenance schedules, and compliance with transport regulations.
- Assist in managing travel bookings, accommodation, and logistics for employees and guests as required.
- Oversee access control systems, ID card issuance, and visitor management processes.
- Support internal processes for new joiners, including workspace preparation, asset issuance, and orientation support.
- Coordinate and manage logistics for meetings, events, and internal programs.
- Ensure compliance with health, safety, and security protocols, including fire safety checks and incident reporting.
- Maintain organized documentation for procurement, transportation, vendor contracts, facility maintenance logs, and administrative records.
- Collaborate with internal teams to provide consistent and efficient operational support.
**Key Skills and Competencies**:
- Basic understanding of procurement processes and vendor management.
- Good knowledge of facility management and office administration.
- Strong communication and coordination skills.
- Proactive and detail-oriented with strong problem-solving abilities.
- Ability to handle confidential information with discretion.
- Proficiency in MS Office (Word, Excel, Outlook); familiarity with procurement tools is a plus.
**Qualifications and Experience**:
- Bachelor’s degree or equivalent in Business Administration, Supply Chain, or a related field.
- 1-3 years of experience in office administration, procurement, or facilities support.
**Job Types**: Full-time, Permanent
Pay: ₹15,000.00 - ₹20,000.00 per month
**Benefits**:
- Health insurance
- Provident Fund
Schedule:
- Monday to Friday
- US shift
Work Location: In person
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