Financial Operations Executive

**Job Overview**:
As a **Financial Operations Executive** at **MyRx**, you will play a key role in the maintenance and oversight of various financial functions, ensuring smooth operations across our cash book, expenses, vendor and customer management, statutory filings, payroll, and more. You will work closely with Founder Office and Operations teams to ensure timely, accurate reporting, compliance with regulatory requirements, and effective financial processes.

**Key Responsibilities: Cash Book & Expense Management**:

- Maintain accurate and up-to-date **cash book entries** daily, ensuring all cash transactions (both receipts and payments) are accurately recorded.
- Monitor and track **company expenses**, ensuring proper categorization and reconciliation with bank statements.
- Conduct regular reconciliation of **cash book** entries with bank accounts and resolve any discrepancies promptly.

**Vendor Aging & Payment Management**:

- Manage **vendor ageing reports** and ensure timely follow-up for outstanding vendor invoices.
- Coordinate with the accounts payable team to process vendor payments on time, ensuring that all transactions are compliant with **MyRx’s payment policies**.
- Resolve any vendor-related queries or payment discrepancies efficiently.

**Customer Aging & Follow-ups**:

- Oversee the **customer ageing** report, monitoring overdue payments and initiating timely follow-ups with customers for collections.
- Coordinate with the sales and customer service teams to resolve any payment disputes or issues to ensure timely collections.
- Ensure customers are billed promptly and accurately to minimize overdue payments.

**MIS Reports**:

- Generate and analyze **Management Information System (MIS) reports** on a daily, weekly, and monthly basis to provide insights into the company’s financial performance.
- Present key **financial performance metrics** and recommend improvements to senior management for better decision-making.
- Track performance trends including revenue, expense categories, cash flow, and outstanding payments.

**GST Management**:

- Ensure that **GST** is correctly applied on invoices and other financial documents in compliance with Indian tax laws.
- Prepare and submit **GST returns** (GSTR-1, GSTR-3B, GSTR-9) accurately and on time.
- Reconcile **GST payable/receivable** accounts and resolve discrepancies between GST returns and books of accounts.

**Invoice Management**:

- Ensure accurate preparation, review, and issuance of **invoices** to customers.
- Monitor pending invoices and track overdue payments, sending reminders to clients for overdue amounts.
- Maintain a system for storing and tracking all **invoices** issued, received, and paid.

**Payroll Management**:

- Process monthly **payroll** for all employees, ensuring accurate calculation of salaries, bonuses, incentives, and deductions (PF, ESI, Professional Tax, etc.).
- Ensure compliance with applicable statutory deductions and provide reports for internal tracking.
- Coordinate with HR for **attendance, leave**, and other payroll-related data to ensure timely and accurate payroll processing.

**Statutory Filing & Compliance**:

- Ensure **statutory compliance** with **TDS (Tax Deducted at Source)**, **Professional Tax (PT)**, and other applicable taxes, and maintain timely filing of returns.
- Prepare **TDS returns** and submit them on time to ensure compliance with tax regulations.
- Assist with **statutory audits** and coordinate with auditors during the audit process.

**Maintenance of Books of Accounts**:

- Maintain and update the company’s **books of accounts** (journals, ledgers, trial balance) to ensure accurate recording of financial transactions.
- Perform monthly and year-end **account reconciliations** for all accounts to ensure accuracy.
- Support the Finance Manager in preparing accurate financial statements and management reports.

**Qualifications**:

- **Education**: Bachelor’s degree in Finance, Accounting, or a related field. A professional accounting certification (e.g., CA, CMA, ACCA) is a plus.
- **Experience**: 0-3 years of experience in financial operations, accounting, or finance-related roles.
- **Knowledge**: Strong understanding of **Indian tax regulations** (GST, TDS, Professional Tax) and accounting principles.
- **Technical Skills**: Proficiency in accounting software (e.g., Tally, QuickBooks, Zoho) and advanced Microsoft Excel skills.
- **Other Skills**: Excellent communication skills, attention to detail, and a proactive approach to problem-solving.

**Skills & Competencies**:

- **Attention to Detail**: Exceptional accuracy in financial reporting and record-keeping.
- **Time Management**: Ability to handle multiple tasks and prioritize deadlines in a fast-paced environment.
- **Analytical Thinking**: Strong problem-solving skills, with the ability to interpret and analyze financial data.
- **Communication Skills**: Ability to effectively communicate financial information